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Council Meeting Minutes
July 27, 2009
1. Call Roll
Mayor Klausing called to order
the Roseville City Council regular meeting at approximately 6:00 pm and
(Voting and Seating Order for
July: Pust; Roe; Ihlan; Johnson; and Klausing)
City Attorney Scott Anderson was
2. Approve Agenda
By consensus, the agenda was
approved as presented.
3. Public Comment
Mayor Klausing called for public
comment by members of the audience on any non-agenda items.
and Janine Hadlich, 2782 Dale Street N
Ms. Hadlich advised
Councilmembers that they were following up on a petition presented last
summer for construction of a portion of sidewalk in their neighborhood
between County Road C and South Owasso Boulevard, completing the section on
the east side. Ms. Hadlich advised that Public Works Director Duane Schwartz
had provided a rough estimate for the section of sidewalk, but didn’t
anticipate any work being done until road work was scheduled, possibly in the
year 2016, but with no specific or definite plans to do so at this time.
Ms. Hadlich advised that they
were seeking completion of this work, along with approximately 80% of their
neighbors on Dale Street, in the more immediate future, and sought
information as to what process they needed to follow to get the project
initiated. Ms. Hadlich noted that they had been advised that the City didn’t
assess for sidewalks; however, noted that the majority of their neighbors
were open to being assessed for the sidewalk if it assured completion sooner.
Mayor Klausing thanked the Hadlichs
for bringing this request back before the City Council, and noted that it
represented a unique situation. Mayor Klausing suggested that the request be
placed on a future agenda for discussion, allowing additional study by staff
in providing more detailed information to the City Council, as well as
allowing for sufficient notice of affected property owners.
Mayor Klausing asked that, prior
to that meeting, staff provide a report on how the City Council could deviate
from its Assessment Policy; circumstances needing consideration for sidewalk
construction in this area; review by the City’s Pathway Committee to see how
this fits in with the overall city pathway scheme; and notice to potentially
affected neighbors of that meeting.
Councilmember Ihlan offered her
support to the neighborhood in accomplishing this request; and opined that,
as long as the City was looking at policy issues, they consider other
potential neighborhoods with similar situations, and use this neighborhood as
a model for those residents who are interested in sidewalks at this time.
City Manager Malinen briefly
reviewed Minnesota Statute, Chapter 429, related to the process to create
improvements and assess a portion of the costs; requiring a certain threshold
of petitions, as well as an appeal process for those not in agreement. City
Manager Malinen advised that staff would prepare a report, including those
provisions, for the City Council’s review and discussion; and noted that
staff’s initial estimates were of a preliminary nature, and that should
assessments be considered, more technical information would be required in
accordance with State Statute.
City Attorney Anderson concurred
with City Manager Malinen’s comments; noting that the petition percentage
threshold varied depending on the specific public improvement being
considered and the particular improvement under which they were addressed.
City Attorney Anderson advised that, property owners were able to petition
their government for a project, with property owners assessed; however, he
noted that then all property owners benefiting from the improvement would be
assessed equally within the provisions of the City’s Assessment Policy, whether
they supported the project or not, thus the appeal process and ability to
challenge as to whether the project should move forward or not.
Mayor Klausing asked that the
Hadlichs follow up with City Manager Malinen for additional information.
Councilmember Roe noted a
similar situation occurred in the recent past related to decorative street
lighting in a specific neighborhood.
Ms. Hadlich provided the City
Manager with information on their request to-date.
Communications, Reports, Announcements and Housing and Redevelopment
Authority (HRA) Report
Councilmember Pust noted that the
HRA had met earlier that evening, and would be providing their update at
tonight’s joint meeting with the City Council.
Mayor Klausing reminded citizens
of the remaining series of community meetings as part of the continuation of
Imagine Roseville 2025, to discuss various city issues and as a part of the
process in developing future budgets and prioritizing City programs and services.
Roe noted the upcoming Family Night Out on Monday, August 3; and National
Night Out on Tuesday, August 4, 2009.
Klausing announced the upcoming Green Community Campaigns in the Cities of
Roseville and Shoreview, with tours on August 1 and August 2, 2009; recognizing
residents providing innovative stormwater management techniques.
a. Proclaim September 25, 2009
Golden K Kiwanis Peanut Day in Roseville
Members of the North Suburban
Golden K Kiwanis were present to kick off their peanut drive. Three members:
Steve Forshay; Ron Ness; Art Hedstrom, were present to review their various
fundraising efforts for children’s programs, at which they volunteer their
time and donations for area service programs, primarily children’s programs
through their annual peanut sales. Promotional materials were provided for
Councilmembers and interested parties for their participation.
Representatives noted that all
proceeds went to programming in the northern suburbs, with no administrative
or overhead costs deducted; and they reviewed several of the ongoing programs
in which they participated, specifically highlighting a tutoring program at
which over 20 of their members assisted students with reading. It was noted
that the Kiwanis Club also helped sell Rosefest buttons this year.
Representatives thanked the City
of Roseville for allowing them to hold their weekly Tuesday afternoon
meetings at the OVAL without charge, meaning more money for the children.
Representatives noted that there were 116 members in this specific club, all
over 55 years of age. Representatives advised that September 25, 2009 was
their official nationwide Peanut Day with over 600 clubs participating; and
the local group being at four area businesses.
Mayor Klausing read the proclamation.
Klausing moved, Pust seconded,
proclamation of September 25, 2009 as Roseville Golden K Kiwanis Peanut Day.
Roe; Ihlan; Johnson; and Klausing.
Mayor Klausing recognized former
member John Goedeke and his past work with the City, schools and group.
6. Approve Minutes
Approve Minutes of July 13, 2009 Regular Meeting
Roe moved, Pust seconded,
approval of the minutes of the July 13, 2009 Regular Meeting as amended.
Corrections (July 13, 2009):
Page 9, Lines 31-33 (Ihlan)
Page 22, entire section (Ihlan)
Approve Minutes of July 20, 2009 Regular Meeting
Roe moved, Pust seconded,
approval of the minutes of the July 20, 2009 Regular Meeting as amended.
Corrections (July 20,
Page 2, Line 13 (Roe)
Page 8, Line 1 (Roe)
Page 15, Line 37 (Roe)
Approve Consent Agenda
There were no additional changes
to the Consent Agenda than those previously noted. At the request of Mayor
Klausing, City Manager Bill Malinen briefly reviewed those items being
considered under the Consent Agenda.
Johnson moved, Pust seconded,
approval of the following claims and payments as presented.
Appoint Youth Commissioner to Parks and Recreation Commission
Johnson moved, Pust seconded,
appointment of Julia Jacobson, a Junior at Roseville Area High School, to serve as a non-voting Youth Representative on the Parks and Recreation
Commission until July 31, 2010, for a term of one (1) year, expiring July 31,
Ayes: Pust; Roe; Ihlan;
Johnson; and Klausing.
8. Consider Items Removed from Consent
General Ordinances for Adoption
Joint Meeting with the Roseville Housing and Redevelopment
HRA Chair Dean Maschka, and HRA
Commission Members William Masche, Susan Elkins, Michael Tracy, Bill Majerus,
and Josh Fuhrman were present; along with Executive Director Pat Trudgeon and
Housing Coordinator Jeanne Kelsey.
A Bench Handout was provided
entitled, “Roseville Housing and Redevelopment Agency – 2009 Work Plan;”
outlining those items in-process, those ongoing, and those completed
to-date. Chair Maschka reviewed the work plan, and advised that the HRA had
recently held a workshop to further review the 2008 – 2012 Work Plan,
incorporating the City’s updated Comprehensive Plan.
Chair Maschka noted highlights
of the work plan to-date, including re-engineering of the annual Home and
Garden Fair – Living Smarter incorporating green living ideas; a quarterly
“Living Smarter” City newsletter insert; continued work on the multi-family
housing revolving loan program (Har Mar Apartments); more fiscal
responsibility with quarterly financial updates; commissioned a multi-family
housing study; new brochures for new residents of the City; and the very
successful hosting of an educational workshop for realtors about Roseville’s
Chair Maschka briefly reviewed
the 2008-2012 Strategic Plan, including recent incorporation of the City’s
Comprehensive Plan, specifically as it related to housing issues; ongoing
development of policies to recommend to the City Council for using tools
related to housing (i.e., HIA, Conduit Financing); focus on all types of
housing, including market-rate intergenerational housing; promotion of
neighborhoods and neighborhood groups; continued focus on code enforcement;
continued exploration and recommendations to the City Council the use of
rental licensing; expansion of the HRA’s efforts to promote the use of
“green” solutions as part of maintaining and expanding housing stock. Chair
Maschka noted that the HRA continued to review other potential financial
tools for the HRA and/or City to make significant impacts on problem properties
in the community.
Discussion included multi-family
housing realities that were dictating the need for a rental licensing
inspection program, similar to many other suburban communities, while
recognizing the numerous issues related to implementation and enforcement of
such a program; and providing demonstrable energy efficiencies for homeowners
to realize economic paybacks in pursuing green initiatives.
Chair Maschka noted the upcoming
groundbreaking at the Har Mar Apartment Complex setting the stage for a model
for public/private partnership. Chair Maschka noted that the HRA, as
originally charged by the City Council, continued to seek the most
cost-effective and productive methods to address the community’s
ever-changing housing needs and issues.
Further discussion included deterioration
of multi-family housing and the need for a community-wide solution, with the
HRA and City Council finding consensus; and potential funding resources to
address issues before they became more problematic.
Chair Maschka noted a recent
meeting he’d hosted with interested parties, including representatives of the
School District, City’s Police Department, Northwest Youth & Family
Services (NYFS), Councilmember Pust and others to discuss a specific
multi-family property on Rice Street and potential remedies; anticipation of
upcoming results of the multi-family housing study to provide a sense of the
condition of multi-family units in the community. Chair Maschka opined that
there was no question that there was deterioration of several large,
multi-family units in the community; and that a solution would need to be
implemented, since failure to do so would only create more problems
aesthetically as well as in safety and crime-related areas.
Additional discussion included
the complexities in, and approaches used by other communities (i.e., City of
New Brighton) in dealing with issues at multi-family complexes, some
successful and some failures; financing options similar to that used by the
City of St. Louis Park in additional revenues realized through a minute fee
placed on requests for conduit financing and providing an annual revenue
stream to address housing issues.
Councilmember Roe opined that
there seemed to be a need to first identify the problems and then determine
the resources that will work with those particular issues and circumstances,
as well as in line with community standards for financing.
Councilmember Johnson thanked
the HRA for their time and efforts, and expressed appreciation for the job
they performed. Councilmember Roe addressed his observations from attending
the second portion of the Comprehensive Plan Steering Committee and related
to redevelopment of housing stock sold by senior citizens within the next
10-15 years. Councilmember Johnson asked HRA members if they had addressed
how to market this housing stock and efficiently turn it over, given the
major senior populace in Roseville.
Chair Maschka noted the updated
HRA strategic plan included ongoing marketing of the City of Roseville, with
great strides made to-date by staff in making realtors aware of the City’s
housing stock and tax base; and emphasizing reduced carbon footprint in
living closer to where you work, such as an inner suburb such as Roseville.
Mayor Klausing observed that
some housing experts, in determining housing costs, didn’t factor in
transportation costs, and encouraged staff to emphasize that to area
Housing Coordinator Jeanne
Kelsey noted a recent Brookings Institute study in the metropolitan area that
provided that information, and advised that staff would continue to educate
realtors on that information, as well as opportunities to bring it to the
Chair Maschka noted the economic
advantages of the City’s diverse tax base, allowing for reduced taxes in Roseville when compared to that of outer ring suburbs.
Councilmember Roe suggested that
the HRA market to those interested homeowners as well as realtors.
HRA Member William Masche
advised that this was his third year serving on the HRA after appointment by
the City Council; and recognized the tremendous leadership of the group by former
Chair Bill Majerus and now Chair Dean Maschka, in addition to the tremendous
staff support received by the HRA. Member Masche noted the many innovative
solutions for problems as they arise; and respectfully requested that the
City Council seriously and with an open mind consider those innovative ideas
brought before them by the HRA. Member Masche noted that the City Council
had provided a clear charge to the HRA, and that the HRA was attempting to
implement that charge, possibly requiring their careful consideration.
Mayor Klausing concurred that
the City Council had given the HRA a charge; and that they were running with
it. Mayor Klausing recognized the success of the City’s Public Works,
Environment and Transportation (PWET) Commission, and the HRA as two citizen
groups that had hit their stride and were accomplishing great work for the
community and providing great assistance to the City Council.
Further discussion included the
status of the multiple-family housing study by Maxfield Research nearing
completion; advantages realized by the City during the recent housing crisis
with the many homes paid for with empty nesters remaining in their homes and
benefiting the community during that crisis; diversity of the community’s
housing stock and various demographics in types of homeowners in the City;
and anticipated single-family housing study budgeted for 2010.
Additional discussion included results
of the multi-family housing study to-date in finding a need for good
intergenerational rather than senior high rise apartments in Roseville; and
investing in the future of Roseville’s diverse housing stock.
Mayor Klausing thanked members
for their attendance and discussion; and HRA members thanked the City Council
for the opportunity for tonight’s discussion.
Conduct a Public Hearing for the EVADO, Inc., d/b/a ZPizza
application for an On-Sale 3.2% Liquor and an On-Sale Wine License at 1607
County Road C West
Finance Director Chris Miller
briefly summarized the written Request for Council Action dated July 27,
2009; with staff recommending approval.
Vince Manning, CEO of EVADO,
Mr. Manning noted that this was
the one year anniversary for ZPizza at the Roseville location; and that the
license request was based on public request; while not anticipating a high
volume of sales.
Councilmember Roe addressed the
availability of city-approved training programs to facilitate compliance
checks to avoid sales to minors, and the City’s penalty structure based on
those participating and those not participating in that training.
Councilmember Roe sought information from the applicant as to their knowledge
of that training and their participation intent.
Mr. Manning advised that they
were in the process of working through that training with all servers.
Mayor Klausing opened and closed
the Public Hearing at 6:47 p.m. to receive public comment on the application
of EVADO, Inc., d/b/a ZPizza for an On-Sale 3.2% Liquor and an On-Sale Wine License
at 1607 County Road C West; with no one appearing to speak for or against.
Business Items (Action Items)
Approve the EVADO, Inc., d/b/a ZPizza application for an
On-Sale 3.2% Liquor and an On-Sale Wine License at 1607 County Road C West
Johnson moved, Ihlan seconded,
approval of the application of EVADO, Inc., d/b/a ZPizza, located at 1607 County Road C West, for an On-Sale 3.2% Liquor and an On-Sale Wine License.
Adopt a Resolution Authorizing Submission of a DEED Redevelopment
Grant for the Twin Lakes Redevelopment Area
Economic Development Associate
Jamie Radel provided a summary of the written Request for Council Action
dated July 27, 2009; seeking authorization to solicit a redevelopment grant
in the amount of $1 million from the Minnesota Department of Employment and
Economic Development (DEED). Ms. Radel noted that the grant required a
dollar for dollar match from the City, and intent was for Phase II of the
construction of Twin Lakes Parkway from Mount Ridge Road to Prior Avenue, with
some funds already expended and grant-eligible for this phase of
redevelopment. Ms. Radel noted that in September of 2008, the City had been
awarded $528,000 for Phase I of the project, consisting of construction of a
portion of Twin Lakes Parkway, Mount Ridge Road and associated infrastructure.
Discussion included staff’s estimate
of approximately $850,000 expended to-date on this phase; ability of the City
to decline grant funds if they were unable to meet the match requirements;
additional revenues sources (i.e., Tax Increment Financing and grant funds
from other agencies) that may be available; and charges to future developing
properties in accordance with the cost-allocation study previously provided.
Roe moved, Pust seconded,
adoption of Resolution No. 10739 entitled, “Resolution of Applicant for the
Twin Lakes Project;” authorizing staff to submit a grant application on
behalf of the City of Roseville to DEED’s Redevelopment Grant Program for the
acquisition of right-of-way, construction of a segment of Twin Lakes Parkway,
Prior Avenue, and associated pedestrian facilities, lighting and utilities.
Authorize Application to the Department of Energy for a Grant
to extend the existing Skating Center Geothermal Energy System
Public Works Director Duane
Schwartz briefly summarized the written Request for Council Action dated July
27, 2009; seeking authorization for staff to pursue federal stimulus recovery
act funds for expanding the City’s current geothermal system to the
maintenance building and City Hall. Mr. Schwartz referenced previous studies
by KFI calculating potential construction costs, as well as a projected
energy savings with such an installation.
Discussion included estimated
payback through using grant monies (i.e., 30 years versus 12-14 years);
consideration of existing equipment depreciation; funding for the City’s
local match from use of reserves, offset by operational savings, or through
sale of equipment bonds; phasing of construction of the project over 2-3
years, with grant funds being capped at four years; lack of money budgeted
for capital replacement of the existing HVAC system at this time; and other
potential private sources for funding such a project.
Further discussion included
whether the City could make application for and use as their part of the
match grant funds from other agencies; with staff unable to respond to that
Klausing moved, Johnson
seconded, approval to authorize staff to make application to the Department
of Energy for a grant to extend the existing Skating Center geothermal energy
system; for a 50% matching grant through the Federal Stimulus Recovery
Act/Geothermal Technical Program for extension of the existing geothermal system
to the maintenance building and City Hall.
Business Items – Presentations/Discussions
City Manager Future Agenda Review
City Manager Malinen provided
projected agenda items for future meetings.
City Manager Malinen requested
that Councilmembers set aside August 25 and August 26, 2009 as possible
meeting dates specifically for budget discussions; with those meetings to be
held in work session format in the City Hall Council Chambers and televised
for the public.
Discussion included whether
public comment would be heard at those meetings; with consensus being that
those meetings would be specifically for City Council and senior staff
discussion based on the budgeting for outcomes process, and prioritization of
services and community needs.
Mayor Klausing asked that staff
set aside specific time to invite public comment following those meetings
after the City Council worked through that initial process.
Councilmember Pust noted the brief
agenda for tonight’s meeting, and suggested that staff consider reviewing
upcoming regular meeting agendas for budget discussions, rather than planning
City Manager Malinen recognized
that possibility; however, noted that the initial meeting agendas were still
very preliminary and that the proposed additional meetings dates were
requested to allow sufficient time to concentrate on the budget process
Councilmember Roe noted that the
September 14, 2009 meeting agenda needed to include adoption of the
Preliminary Budget and Levy.
Councilmember-Initiated Items for Future Meetings
The meeting was adjourned at approximately 7:08