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Council Meeting Minutes
September 19, 2016
Mayor Roe called
the meeting to order at approximately 6:00 p.m. Voting and Seating Order:
Willmus, Laliberte, Etten, McGehee and Roe. City Manager Patrick Trudgeon and
City Attorney Mark Gaughan were also present.
Mayor Roe noted
that, due to a scheduling conflict, Councilmember Etten would be arriving to
the meeting later; arriving at approximately 7:49 p.m.
2. Pledge of
3. Approve Agenda
McGehee seconded, approval of the agenda as presented.
Laliberte, Etten, McGehee and Roe.
4. Public Comment
Mayor Roe called
for public comment by members of the audience on any non-agenda items.
Owen Bachhuber, 2223 Marion Road
A junior at
Roseville Area High School, Mr. Bachhuber spoke to the Pet Store Regulation and
Licensing Discussion scheduled later on tonight's agenda. Mr. Bachhuber stated
he was a strong advocate for conservation and the humane care of animals; and
read a prepared statement in support of the sale and dogs as outlined in the
sample ordinance provided by the Minnesota Chapter of the Humane Society of
America (HAS) as Attachment B. However, Mr. Bachhuber opined that other areas
of the proposed ordinance restricting reptile sales were unnecessary, and that
the sample ordinance was too broad in restricting other animal sales beyond
alligators and venomous snakes. Mr. Bachhuber offered to work with the city to
capture adequate language that would address the immediate concerns related to
humane animal treatment and reasonable restrictions.
Brad Koland, 1926 Gluek Lane
submitted a formal Ethics Complaint to City Attorney Mark Gaughan, and spoke to
the things he had learned throughout the process of seeking a minor lot
subdivision and consideration of that request by the City Council. Mr. Koland
alleged false statements made in the public record, outlined in his findings of
Mayor Roe asked
that Mr. Koland keep his oral comments of a general nature and not
specificities of his allegations, noting submission of the Ethics Complaint to
City Attorney Gaughan.
Mr. Koland read
a prepared statement expressing his disappointment in the conduct of two of the
five Roseville Councilmembers and their unjust actions against him and
unwillingness to back down in the face of what he deemed necessary to resolve
concluded his statement by stating that he was concerned if this situation was
left unaddressed, it may be repeated in the future.
5. Council & City
Manager Communications, Reports, and Announcements
announced an upcoming Playground Build at Central Park - Lexington;
Do-it-Yourself project workshops at the Ramsey County Library - Roseville
Branch and sponsored in part by the City of Roseville related to energy savings
and yard care.
Mayor Roe also
announced the upcoming annual Fire Department Auxiliary Booya, Fire Department
Open House and Fire Prevention Week activities.
invited Roseville residents to attend an upcoming Imagine Roseville discussion
about community policing, race and changing demographics in the community.
Mayor Roe listed participants, including Roseville Police Chief Rick Mathwig;
and opportunities for large and small group discussion and feedback, with a
question and answer period following those discussions.
Trudgeon noted, in his service on the Metro Cities Housing and Economic
Development Committee, the recent adoption of policies. Of those policy
positions finalized by the committee for ratification by the full body, Mr.
Trudgeon noted the recommendation that the county follow state statute for any
attempted creation of an Economic Development Authority (EDA), allowing for
municipal input before that creation.
Trudgeon advised that last week he had filmed a segment for Hmong TV 25
addressing rental rights and responsibilities in Roseville, as part of the ECHO
project sponsored in part by the City of Roseville. Once the ½ hour program is
finalized, Mr. Trudgeon advised it would be linked to the city's website for
additional public access.
Recognitions, Donations and Communications
Approve Consent Agenda
9. Consider Items
Removed from Consent
General Ordinances for Adoption
Public Hearings and Action Consideration
Business Items (Action Items)
Business Items - Presentations/Discussions
Approve Resolutions Approving the Acquisition of Easements
Director Marc Culver spoke to this item, as outlined in the Request for Council
Action (RCA) of today's date; a result of ongoing work by the city with Ramsey
County for geometric improvements at the revised intersection of Fairview
Avenue and Terrace Drive/Twin Lakes Parkway. Mr. Culver advised that, after
negotiations, the conclusion was that Fairview Avenue would be restriped as a
three-lane section with center left turn lane.
noted this proposal was presented to the public earlier this year, and mailings
were provided to property owners along Fairview Avenue, with no comments
received by staff in support or opposition, about the proposed striping
noted total compensation for both permanent and temporary easements at 2805 and
2770 Fairview Avenue were based on appraisals ordered by the city.
offered an opportunity for public comment at this time, with no one appearing
Laliberte seconded, adoption of Resolution No. 11362 (Attachments A through E)
entitled, "Resolution Authorizing Mayor and City Manager to Execute the Earnest
Money Contracts for Easement Acquisitions at 2805 Fairview Avenue and 2770
At the request
of Councilmember Laliberte, Mr. Culver confirmed funding for the easements
would come from the Tax Increment Financing (TIF) District. Mayor Roe
clarified that was the same source of funding for the remainder of the project
Pet Store Regulation and Licensing Discussion
detailed in the RCA, City Manager Trudgeon referenced a recent newspaper
article regarding the condition of animals being sold at the Har Mar Pet Store
(Attachment A), and considerable community discussion and concern following the
article. Mr. Trudgeon advised the intent of tonight's discussion was to
provide direction to staff as the City Council considered potential regulation
or licensing of pet stores, not currently done.
Trudgeon noted there were currently four pet stores located in Roseville:
PetSmart, PETCO, Chuck and Don's, and Har Mar Pet Store, all having been notified
of tonight's discussion. As noted in the RCA, City Manager Trudgeon, in
researching other communities, advised that the City of St. Paul was found to license
pet stores and provided some level of inspection, but he had not spoken personally
their staff as to the logistics of their efforts.
introduced, and Mayor Roe welcomed representatives of the Minnesota Chapter of
the Human Society of America (HSA), having previously met with City Manager
Trudgeon to provide information about the operation of pet stores and sharing
their thoughts on a possible pet store ordinance for Roseville, including a
sample ordinance recently adopted by Eastpointe, Michigan (Attachment B).
Coughlin, Minnesota Chapter HSA
Coughlin noted this had come to their attention, as it had the city's, specifically
after the article and resulting community discontent. Ms. Coughlin encouraged
the City Council to consider a systemic and long-term solution rather than a
band aid solution as it considered the issue and possible ordinance, as well as
it being minimally burdensome for the city and its staff.
Coughlin recommended a dual effort, providing a systemic approach, but not
over-structuring regulations. Ms. Coughlin reviewed realistic and public or
media perceived review of animals arriving I pet stores, their conditions, and
their possible further health deterioration depending on where they originated
from before arriving at the store.
Coughlin stated the HSA's gravest concern was sourcing of the animals arriving
at pet stores. Ms. Coughlin reviewed some of those sources, some responsible
animal breeders and other defined as "puppy mills" where commercial mass production
breeding is done with the focus on profits versus animal welfare. Ms. Coughlin
advised the HSA had documentation available through undercover investigation
and research. Ms. Coughlin noted of approximately two million animals produced
annually and directly funneled to pet stores, 95% of breed clubs adopted a
position where they discouraged or didn't allow their members to sell to pet
stores due to the puppy mills issues.
Coughlin reviewed that regulatory oversight of certified pet stores and inspections
by the United States Department of Agriculture (USDA). However, Ms. Coughlin
advised that USDA standards were of a legal nature, and are not complied with
in a majority of those facilities.
Coughlin stated the solution recommended by the HAS was growing in popularity
around the country, with approximately 176 jurisdictions having adopted it and
no longer allowing for commercial bred dogs and cats. Ms. Coughlin recommended
that the City of Roseville adopt a similar ordinance, encouraging them to
partner with shelters and rescue shelters to co-host adoption events or provide
space for those events. Of the four pet stores in Roseville, Ms. Coughlin
advised that three of them were already providing this option, and of the
larger 24 pet stores in Minnesota, only one remains not doing it, even though
it was commercially feasible.
Coughlin referenced numerous success stories, offering to provide that information
to the city at their request; offering the services of the HAS to work with the
pet store to make this humane transition, and not requiring a commitment to
change their business model. Ms. Coughlin advised that the HAS would provide
infrastructure and promotion assistance for this transition.
Roe noted the article referencing a "USDA Animal Inspector Report," and asked
how an inspector would end up at a pet store facility to perform an inspection;
whether complaint-driven or if periodically done for pet stores by the USDA.
Coughlin noted she had questioned the article in that regard as well, noting
pet stores are not typically regulated by the USDA, including this particular
Har Mar store. However, Ms. Coughlin noted this store has a Class B license, a
class under the Animal Welfare Act for brokers and dealers selling some exotic
animals, and thus subject to site inspections.
clarification and at the request of Mayor Roe, Ms. Coughlin stated that the
USDA inspector inspected the facility not individual animals.
Roe referenced the model ordinance, noting certificates of USDA inspection and
veterinary records, and in noting multiple violations with breeders from Iowa,
he asked how and if those records were readily available or how they could be
accessed by the general public or if a formal public information request was
required for that access.
Coughlin responded that the USDA records were readily available via online
search, but the CDI's Board of Animal Health at the State level held records as
well until legislation for data privacy law restrictions in 2014 making those
CDI's no longer available to the public.
Coughlin advised that the HSA has a spreadsheet available listing 2015 facilities
supplying puppies to that particular pet store in Iowa referenced, and offered
to provide that information to the City Council at their request.
McGehee asked if the HSA had available any model ordinance language for
amphibians as well.
Coughlin clarified that the model ordinance they were recommending to the City
would deal only with puppies, dogs and kittens, as did the Eastpointe, Michigan
model, even though the City Council could expand it at their discretion. Ms.
Coughlin advised that the HSA's rationale in limiting the ordinance to dogs and
cats, was based on their research and investigations providing a link and
strong grounds for court challenges to-date.
McGehee asked if there was similar activity regulating the activity for
importation of exotic species of birds and addressing their breeding.
Coughlin advised that she could provide additional information on that if so
desired; however, she noted that this was not her area of expertise, even
though their import and longevity was also of grave concern to the HSA.
Smith, Pet Store Owner in Blaine, MN
Smith advised that Har Mar Pet Store was her biggest competitor; and stated her
reason for speaking tonight was that any decision made by the Roseville City
Council could not only affect its community facilities, but also the three
other stores in the State of MN that were selling puppies, hers included.
Smith provided her perception of the situation at the Har Mar Pet Store, addressing
various ailments observed by the USDA inspector addressed in the news article.
Ms. Smith noted these were typical ailments and could result even if and when
dogs - or other similar animals - were being well-cared for. Ms. Smith noted
that when a USDA inspector comes in, they did a snapshot inspection on that
particular day, and was always an unannounced visit
Rojas, St. Paul Petland Store Owner
Rojas noted some ailments could also be a result of stress for the pet.
Smith and Ms. Rojas provided their perspective on pet store operations and
situations, and answered questions of the City Council as applicable.
the request of Councilmember Willmus, Ms. Smith advised that not all USDA
inspectors were veterinarians.
Rojas stated she welcomed access and transparency in her store, and reviewed
her history from being in opposition to Petland to now owning the store, which
had encouraged her to work to provide a bridge for both sides in working
cooperatively whether as an animal rights activist or as a breeder. Ms. Rojas
noted this had resulted in her business growing over the last two years from 7
employees to 34.
Smith agreed, noting that all pet stores were unique and personalities of their
owners also unique, but all facing the same daily challenges. Ms. Smith cautioned
that, while not familiar with Mr. Papineau of Har Mar Pet Store, the decisions
made by the Roseville City Council were far reaching for these small business
owners, their employees, customers and their very livelihoods. Ms. Smith
opined that the USDA standards were very minimal and every breeder should be
able to comply with them and ensure customers that animals are being well cared
Rojas noted that it was a full-time job caring for animals in this environment,
and while the USDA wasn't perfect, opined that the alternative with no checks
and balances in place was not a good solution either.
Smith and Ms. Rojas provided further comments on the longevity of pet stores;
impact of internet trade for national and international sales of pets; improvements
to the breeding and inspection process; and changes in the industry to address
breeding practices for physical and mental health of animals. Further comment
included defining the actual goal of the model ordinance, differences in pet
stores and rescue organizations and assurances to purchases of an animal's
breeding depending on their source; and many variables of pets based on their
personalities, temperaments and breeding.
the number of pet stores in the United States still selling puppies identified
as fewer than 1,000, Ms. Rojas advised that there were 4,000 pet rescue organizations.
Ms. Rojas noted this was the only business of which she was aware that provided
you could operate a legal business within the letter of the law, yet still
you're your ethics questioned if someone found fault with your business. Ms. Rojas
suggested everyone work together - the USDA and pet store owners - to update
the current Animal Welfare Act.
Smith and Ms. Rojas addressed additional comments related to other cities
having initially passed an ordinance similar to the model provided, and subsequently
rejecting them (e.g. Phoenix, AZ); USDA inspections related to "puppy mills;"
unlicensed or unregulated breeders as an alternative to USDA self-reporting;
and relations of pet store owners and level of trust with their pet breeders.
Roe thanked Ms. Smith and Ms. Rojas for the considerable information they
McGehee asked additional questions related to breeding requirements for pet store
facilities and their licensing; with Ms. Smith and Ms. Rojas clarifying it was
more important to consider animal care based on the number of available staff
versus the number of breeding pets.
Smith provided several handouts for future reference.
Papineau, Owner of Har Mar Pet Shop
Papineau stated his pride in Har Mar Pet Shop, having worked there starting at
age 19, and owned the facility for twenty-seven years. Ms. Papineau advised
that he had carried a USDA license for approximately 12 - 15 years; and reviewed
past violations that he considered insignificant (e.g. expired medications
Papineau reviewed the news article and violations cited in the article by this
new USDA inspector, not only new to the job but also not a veterinarian. Ms.
Papineau suggested if this inspector had used common sense, the majority of the
violations would not have occurred. Mr. Papineau noted that, when pets arrive
on site, it was often a "wait and see" situation to observe the pets and their
health situations as to what if any treatment was required.
Papineau noted the English bulldog with cherry eye was his personal pet that he
used for breeding, and advised this was a recurring health issue, but was certainly
not contagious and frequently happened when a pet was neutered or spayed.
Immediately after the inspection, Mr. Papineau advised he had taken his pet to
the veterinarian, as he had done in the past for this condition, with the
veterinarian advising that the situation could be taken care of now or delayed
until the other eye was addressed.
to rodents cited as having eye problems, Mr. Papineau advised that the
particular hamster was blind, but still active, and such animals were often of
interest to children seeking such a pet, and noted he frequently "gifted" such
pets to those children. Mr. Papineau stated this pet wasn't in need of medical
assistance that would be evident with a loss of hair, losing weight or other
medical concerns, and therefore not in distress.
Papineau advised that, if a dog has a "kennel cough," which was a highly
contagious issue, the animal would be isolated until it burned itself out,
similar to a cold.
to the deceased baby hedgehog, having died two weeks prior that was still inside
with an adult hedgehog, Mr. Papineau advised that the mother had abandoned her
litter causing their demise, and while he had cleaned out the kennels, this
baby hedgehog, about the size of a nickel, had been unfortunately missed by
Papineau stated that he inspected all kennels from whom he purchased, and had
found no health concerns to-date. Mr. Papineau noted it was not unusual for
him to take animals from his store to the veterinarian 4-5 times per day; and
noted that his store was staffed by 3 full-time and 7 part-time employees. Mr.
Papineau opined that as a taxpayer of various taxing agencies, his business
also provided a benefit to the city, as well as bringing customers from around
the metropolitan area, not just Roseville.
the other three stores mentioned performed pet rescues, Mr. Papineau opined
everyone should choose their option, further opining that the industry market
would weed out those pet stores not performing well. Mr. Papineau stated he
loved the animals at his store, and asked that the City Council not single out
a pet shop, but adopt any legislation or ordinance equally, and also address
rescue pets as well. Mr. Papineau stated he was not opposed to inspection of
his business, but asked that he not be required to change his business model.
Council Positions / Direction to Staff
Willmus stated he remained interested in looking at some controls and noted the
interesting perspective provided by Owen Bachhuber. While needing to look at
this situation more closely, Councilmember Willmus expressed interest in
continuing the conversation; stating his personal preference to move away from
the sale of kittens and puppies in pet shops and consider a nationwide model
for pet adoption.
Laliberte noted the considerable amount of information provided tonight that
will helpful going forward in assessing the issue. Councilmember Laliberte
stated she was also looking at more controls, from various perspectives,
including whether the city considered the USDA criteria was adequate or met objectives,
or if state regulations were sufficient. Councilmember Laliberte noted the
city was not set up to provide pet store inspections, causing her to struggle going
down that road. Councilmember Laliberte spoke in support of the adoption model
at this point.
McGehee stated she came in to tonight's meeting strongly leaning in the
direction of the adoption model, but noted the education she'd received about
USDA rules and pet housing environments. Councilmember McGehee stated she
understood being a breeder of exotic animals was an improvement over purchasing
pets on the Internet or having them poached and brought in illegally, but
agreed it was a complicated decision. Having heard Mr. Papineau's testimony on
some of the perceived violations, Councilmember McGehee stated she'd like more
time to consider this issue. Councilmember McGehee agreed with her colleagues
that the city didn't have the expertise to become pet store inspectors, and
stated she wasn't interested in going that route. However, Councilmember
McGehee stated she was unsure how to proceed at this point and based on the information
Roe noted Councilmember Etten may wish to weigh in on this issue at future
discussions as well.
the request of Mayor Roe, Ms. Smith, Ms. Rojas, and Mr. Papineau responded to
the procedure for animals at stores 24/7 and their care overnight; with mall security
monitoring the pets overnight and alerting pet store owners of any observed issues
and that pet then typically taken home with the store owner for closer observation
his layperson background research, Mayor Roe reviewed his interpretation of the
USDA review of breeders with three or more female dogs and licensing for stores
selling certain exotic species and regulation of sales not person to person or
pet store transactions, or on the Internet.
Rojas advised that her store was inspected by St. Paul Animal Control and
American Kennel Club (AKC) to retain her certification with them. Ms. Rojas
stated her store was an open book, and reiterated her invitation for Councilmembers
to personally tour her facility.
the request of Mayor Roe, Ms. Rojas provided a review of the AKC Certification
Smith noted unofficial "inspections" were also continual in her case by consumers,
mall staff, and others observing her operation and facility.
recognizing the passion for their work of Ms. Smith and Ms. Rojas and her
respect for the pride they had for their small businesses, Councilmember
Laliberte opined that the city couldn't fully consider how their action may
impact another city. Specifically, with the referenced inspection at Har Mar
Pet Store and resulting community rage, as well as someone frequenting Har Mar
Mall observing the facility and as a resident in that vicinity, Councilmember
Laliberte advised that she had heard concerns for many years about that
operation. Councilmember Laliberte stated her concern was what the City of
Roseville expected from its businesses and the animals within the city.
direction to staff, and without objection, Mayor Roe noted council members
wanted to give more thought to the information received to-date, seek
additional research; and suggested staff may consider this as a topic for
public comment on Speak Up! Roseville, as well as other communication sources
with the goal of receiving feedback.
Speak Up! Roseville Check-In and Discussion
detailed in the RCA of today's date, Communications Manager Garry Bowman
reviewed a history of this new communication tool and usage today, and referenced
the two-year Granicus contract approved in March of 2015, expiring in March of
2017. Mr. Bowman sought direction from the City Council as to the future of
Roe stated that his observations to-date were that there seemed to be a disconnect
between the site and decision-making by the city; and sought ideas to improve
that connection for public feedback informing city advisory commissions and the
City Council prior to decision-making. Mayor Roe stated while realizing agenda
topics were not always available months in advance, he preferred a better way
to get those topics at the forefront and receive public feedback in a more
timely fashion from the public (e.g. stormwater issues).
Bowman agreed this was challenging from when an item was scheduled on a future
agenda and time available to garner community feedback, noting that a longer
period was often required. For those topics not immediate, Mr. Bowman advised
feedback was possible; however, it was more challenging without that prior
knowledge of a particular topic. Mr. Bowman offered to continue working on
Willmus stated he'd been skeptical of this model from the beginning, but was
willing to see how it played out. Councilmember Willmus opined this tool was
trying to reinvent the wheel, when other proven-effective social media options
were available (e.g. Twitter and Facebook) with other communities working well
with those models. Councilmember Willmus further opined he didn't like the
compartmentalization of the NextDoor.com website as it wasn't community-wide. Councilmember
Willmus stated the Speak Up! Roseville tool may be cumbersome for users if not
familiar with social media, requiring more manipulation from discussion topics
to viewer responses, and retaining those responses.
Roe agreed the process could be "clunky."
the fiscal side, Councilmember Willmus questioned how long the tool should be
sustained versus having the same or similar results from other social media options.
Councilmember Willmus questioned the familiarity or awareness in the community
of the Speak Up! Roseville tool, and suggested usage would increase if the
public was actually more aware of it, and if not scared away by how "clunky" it
in the communications field, Councilmember Laliberte stated she had lots of thoughts,
and agreed with Mayor Roe that it would be nice if the site was more connected
with public input and decision-making topics by the City Council. While
recognizing there were timing constraints, Councilmember Laliberte opined she
was aware of fits and starts with the tool. Even while more recent topics had
been posted, Councilmember Laliberte noted there had been a gap in some
instances over a period of time.
Laliberte stated she was looking for expertise from Mr. Bowman to provide an
analysis of the tool related to whether there was a regular day or time for
posting, and what topics received the most action on a particular day or time
or day, as well as improving and analyzing the frequency of topics posted.
Councilmember Laliberte opined that the more data that could be gathered to determine
if and how the site is working, the better. Councilmember Laliberte also
requested information on the level of interest in the type of question (e.g.
open-ended or yes/no) and when the most input was received. If it was decided
to continue with this tool, Councilmember Laliberte stated she wanted to learn
from the format used. However, as noted by Councilmember Willmus, similar to
any civic engagement tool, Councilmember Laliberte agreed it was difficult to
get people to participate if they didn't know about the site or if it was hard
to use. Councilmember Laliberte asked that staff assess the most productive
tools for public input: going to the public in their natural spaces, using
Facebook, Twitter, NextDoor.com, or other options. While staff provided a copy
of the agreement and the adopted policy/procedure document in tonight's meeting
packet, Councilmember Laliberte stated it would have been helpful for the City
Council and the public to have a recap by question or topic to-date and their
response activity on a quarterly basis at the minimum.
Bowman reviewed the process for each new discussion on the site, with the same
information going to other social media tools as well, and linking people to
those tools and encouraging those signed up to make use of the Speak Up! Roseville
tool. Mr. Bowman questioned if there was a reluctance by the public to sign up
for another social media tool, or what the rationale was, or if it was a need for
more promotion or announcements by the city. Mr. Bowman assured the City
Council that staff continued to bolster Speak Up! Roseville on other social
media tools, but agreed further consideration may be needed to develop more
consistency in posting topics. As the contract moved closer to expiration, Mr.
Bowman noted a more comprehensive report could be provided with the information
requested by Councilmember Laliberte.
Laliberte noted previous discussion had also been held about the response tie
and an assessment of how city staff was responding to questions, with each
Department Heard responsible for specific responses to relevant topics.
Whether or not it was a valid statement, Councilmember Laliberte noted she had
heard anecdotally that those responses were not consistent even thought that
had been the expectation of the City Council.
Manager Trudgeon duly noted these information requests.
the request of Councilmember Laliberte, Mr. Bowman clarified that the Granicus
module protocol didn't allow for manipulation of the site to ask people how
they found the site when logging into the profile. Councilmember Laliberte
opined that would be nice to know, while recognizing the limitations of this
Willmus observed it was interesting to find out that the city was using
Facebook and Twitter to alert people to the Speak Up! Roseville tool.
McGehee noted she had gone along with this tool with the same reservations
expressed by Councilmember Willmus, thinking it was worth a try. However, with
the length of time the site had been available, and only resulting in 126
members and 210 comments to-date, with a monthly cost of $400 excluding staff
time, Councilmember McGehee opined this was a very expensive experiment, and
found nothing that would warrant putting any more time or effort into it. As
acknowledged by Councilmember Laliberte, Councilmember McGehee staff had done
everything reasonable expected of them, and based on the community surveys from
2014 and 2016, she noted this type of Internet interaction was not very much a
part of the community.
some residents may look to Twitter or Facebook from time to time, Councilmember
McGehee opined that if the city was going to spend $400 per month based on
available community survey responses, it would be money better spent to add an
additional page to the City News quarterly newsletter or provide a separate
portion or separate one-page mailing that brought out relevant topics seeking
public input before decision-making was done, by whatever tool was preferred by
the public. However, Councilmember McGehee stated she didn't find this tool
impressive from her perspective.
Willmus stated he was in complete agreement, and as far as he was concerned,
the plug on Speak Up! Roseville could be pulled today.
Roe noted the city was committed to the term of the contract through the end of
March 2017. As an alternative, Mayor Roe suggested receiving a measurement
from staff to analyze information requested by Councilmember Laliberte,
including staff time, and then be prepared to make an informed decision at the
end of the current contract term.
White opined this tool is a black hole; with the public unable to determine you
whether or not their input has been read by staff or if any city decisions had
been privy to that input. With only 126 users to-date over the last 18 months,
as a taxpayer, Ms. White questioned why the site would be continued, opining it
was a waste of money.
Roe suggested staff provide a report sooner than February of 2017 on topic
ensued regarding how to get relevant information to and from residents in a
timelier manner; how responses were fielded by staff and those lacking a
response if staff was not in a position to respond; and how the public was notified
of other responses.
City Newsletter Discussion
detailed in the RCA of today's date, Communications Manager Bowman sought
feedback from the City Council on the frequency and format of the current City
included lead time for newsletter processing and relevant topics before City
Council decision-making; potential interest in outside advertising - with parameters
- if the newsletter were monthly versus the current frequency, or in a
different format (e.g. magazine format); and staffing or outside staffing to
Etten arrived at this time, approximately 7:49 pm.
Laliberte stated she found the current frequency for the newsletter sufficient,
and well done; and based on her experience with newsletter processing and
publication, stated she was very aware of the major task in moving to a monthly
edition. If the newsletter was published more frequently, Councilmember
Laliberte opined its content may become frivolous and not paid the attention it
currently received from the public. If the majority decided on a slicker, more
magazine-like publication, Councilmember Laliberte noted there were third party
groups that performed those services, and if that was the conclusion, suggested
a Request for Proposals (RFP) be undertaking to solicit ideas from custom
published in the immediate area that could perform that task and sell ads. However,
Councilmember Laliberte reiterated her support for the current publication
schedule, opining she was hesitant to go monthly without more forethought and
McGehee agreed with Councilmember Laliberte that the current publication
schedule was done well and well-received by the community. However,
Councilmember McGehee noted her preference for an additional mechanism to get
quicker responses to the City Council from the public on timely issues coming
before them, whether a one-sheet bi-fold on those pertinent topics considered
during the month. If the desire was to received more citizen input, Councilmember
McGehee opined that the city needed to give them more notice; and opined there
was evidence supporting a piece of paper received in a mailbox was what the
public responded to best. Councilmember McGehee spoke in support of an
experiment with a one-page notice to residents to gain that public feedback.
Bowman noted there were 14,000 residential and 3,000 business mailings involved,
and related production and mailing costs.
Manager Trudgeon advised he was hearing a desire to notify citizens of future
topics without specificity as to a date for decision-making for future agenda
items over the next few months or quarter. Mr. Trudgeon noted this could
simply alert the public, and provide a contact number at City Hall for
questions, additional information, or to provide that input. Mr. Trudgeon
suggested staff could look at some of those upcoming topics and attempt to do a
better job of alerting the public of them.
Roe suggested using list serves or other options such as when people sign up
for land use alerts may be one way to achieve that goal.
Public Comment (7:54 pm)
the City Council was aware of 3-4 topics a month ahead, Ms. White noted several
mechanisms it had available to alert the public to them (e.g. municipal channel
on cable television, Twitter, Facebook, City Council agenda formats,
NextDoor.com, etc.). If the city valiantly tried to get a cogent list ahead of
time, Ms. White opined that those mechanisms could certainly serve the purpose
without another avenue being sought or another monthly mailing and related
Etten noted upcoming agendas were usually reviewed at the end of each City
evidence that the newsletter is well received and widely read by the public,
Councilmember McGehee suggested a box in the newsletter of upcoming topics, with
a contact number provided for the public to get additional information.
Bowman noted the success of the budget meeting highlights in the newsletter,
and suggested building on that idea.
objection, Mayor Roe directed staff to continue the bi-monthly newsletter and
work on those other options as discussed tonight.
Adopt an Interim Ordinance Prohibiting Requests for Residential
Community Development Director Kari Collins reviewed the background of this
issue as prompted by a request for a Minor Subdivision at 1926 Gluek Lane on
September 12, 2016, and as detailed in the RCA of today's date.
noted staff's recommendation for a consultant for the Minor Subdivision issue,
with a subsequent review of the entire subdivision code, already in preliminary
process in-house by staff.
Gaughan referenced lines 44 - 46 of the draft ordinance (Attachment A), and
suggested replacement language specific to applications received prior to
enactment of the ordinance and subject to state law prohibition in delaying
those if preliminarily approved before then. Since there had been no applications
preliminary approved, Mr. Gaughan suggested that language be revised accordingly,
with the City Council staying the process for any pending applications
accordingly. From his perspective, Mr. Gaughan recommended that revised language
accordingly, in conjunction with the purpose behind this moratorium.
At the request
of Councilmember Laliberte, Ms. Collins advised that based on other proposals
to-date from outside consultants, staff estimated a range of $7,000 to $10,000
for review of the entire subdivision code, already anticipated and budgeted for
in the Community Development Department budget.
Willmus seconded, enactment of Interim Ordinance No. 1509 (Attachment A as
amended) entitled, "An Interim Ordinance temporarily Prohibiting Minor
Subdivisions of Residential Property in the City of Roseville;" for a period of
up to 180 days for the purpose of studying current Subdivision/Minor
Subdivision language in Roseville City Code; with page 2, lines 44 - 46
amended as follows: "The processing of all requests for Minor Subdivision
applications received prior to the effective date of this ordinance shall be
stayed until the lapse of this ordinance."
number of Minor Subdivision requests coming forward recently, Councilmember
Willmus expressed concern with the lack of clarity in current code, and asked
that information be reviewed related to land survey, tree preservation and
stormwater mitigation efforts as part of this Minor Subdivision and broader
Subdivision Ordinance review.
Willmus seconded, enactment of Ordinance Summary No. 1509 (Attachment A)
entitled, "An Interim Ordinance Temporarily Prohibiting Minor Subdivisions of
Residential Property in the City of Roseville."
Roll Call (Super Majority)
Laliberte, Etten, McGehee and Roe.
City Manager Future Agenda Review
Trudgeon provided a preview of upcoming agenda items.
Trudgeon noted he would not be available for the September 26, 2016 City
Council meeting as he would be attending the International City Manager's
Association annual meeting. Mr. Trudgeon noted Finance Director Miller would
be serving in his place during his absence.
Councilmember-Initiated Items for Future Meetings
Etten seconded, adjournment of the meeting at approximately 8:09 p.m.
Laliberte, Etten, McGehee and Roe.