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Council Meeting Minutes
March 23, 2015
1. Roll Call
Mayor Roe called
the meeting to order at approximately 6:00 p.m. Voting and Seating Order: Laliberte,
McGehee, Willmus, Etten, and Roe. City Manager Patrick Trudgeon and City Attorney
Mark Gaughan were also present.
2. Pledge of
3. Approve Agenda
Etten seconded approval of the agenda as presented.
McGehee, Willmus, Etten, and Roe.
4. Public Comment
Mayor Roe called
for public comment by members of the audience on any non-agenda items. No one
appeared to speak.
Communications, Reports, and Announcements
announced an upcoming spring workshop series entitled, "Next Step to Zero Waste at Home" coming up at the Ramsey County Library on the afternoon of April 11, 2015.
announced several other upcoming events, including upcoming Autumn Grove Park
building dedication later this week, and an upcoming open house at the Harriet
Alexander Nature Center, opportunity to view recent renovations.
Laliberte noted the March quarterly meeting of the Ramsey County League of
Local Governments would be hosted at the Roseville Fire Station this Thursday
with the shared topic and discussion about railroad and pipeline issues.
Donations and Communications
Present the Roseville Fire Department with the "Firehouse Station
of the Year Award"
recognized Fire Chief Tim O'Neil, who in turn introduced Battalion Chiefs David Brosnahan and Greg Peterson, John Loftus, and Architect Quinn Hudson with C & H who presented an award to the City Council and Fire Department from the
Fire House Magazine, top station design in country for year in volunteer
category. Mr. Hudson reviewed the criteria that were highlighted in the
Station receiving this award, and Chief O'Neill presented copies of the article to Councilmembers.
accepted the award on behalf of the community, the department, staff, and City
McGehee led her colleagues in expressing appreciation to Mr. Hudson and Fire
Introduce New Firefighters
Chief O'Neill introduced the Departments six newest firefighters in attendance at tonight's meeting as part of the transition of the department from part- to full-time staffing as of March 4, 2015. Each firefighter introduced themselves and provided a brief history of their service with the department.
Roe expressed appreciation for these full-time firefighters, noting a badge
ceremony and oath of office scheduled for April 3, 2015 in the City Hall
7. Approve Minutes
and corrections to draft minutes had been submitted by the City Council prior
to tonight's meeting and those revisions were incorporated into the draft presented in the Council packet.
Approve February 17 and February 18 Policy Priority Planning
Mayor Roe noted
the bench handout consisting of amendments to the February 17, 2015 planning
minutes as submitted by Councilmember McGehee earlier today, and attached
hereto and made a part hereof.
McGehee moved, Laliberte
seconded, approval of February 17, as amended including corrections as provided
by Councilmember McGehee, and the February 18, 2015 Policy Priority Planning
Minutes as presented.
Laliberte, McGehee, Willmus, Etten, and Roe.
Approve Minutes of March 9, 2015 Meeting
moved, Willmus seconded, approval of Meeting Minutes of March 9, 2015 as
8. Approve Consent Agenda
At the request
of Mayor Roe, City Manager Patrick Trudgeon briefly reviewed those items being
considered under the Consent Agenda; and as detailed in specific Requests for
Council Action (RCA) and related attachments, dated March 23, 2015.
Etten seconded, approval of the following claims and payments as presented and
76750 - 76888
Approve Business and Other Licenses and Permits
moved, Etten seconded, approval/renewal of business and other licenses and
permits for terms as noted.
Approve Local Consent to the Knights of Columbus for their Consumption
and Display of Intoxication Liquor Permit
moved, Etten seconded, approval of local consent for the Knights of Columbus' Consumption and Display of Intoxicating Liquor Permit at 2233 N Hamline, Suite B-12, for the period of April 1, 2015 through March 31, 2016.
Approve General Purchases and Sale of Surplus Items in Excess of $5,000
moved, Etten seconded, approval of general purchases and contracts for services,
and where applicable, trade-in/sale of surplus equipment as noted in the RCA
and Attachment A entitled, "2015 Capital Improvement Plan Summary," updated February 28, 2015.
Accept Fire Department and Allina Health Emergency Medical
Services Medical Direction and Oversight Contract Extension Agreement
moved, Etten seconded, authorizing the Fire Department to enter into a contract
extension (Attachment A) with Allina Health Emergency Medical Services for
medical oversight and education through December 31, 2015.
Approve 2014 Final Budget Adjustments
moved, Etten seconded, approval of year-end amendments to the 2014 budget, as
presented and detailed in the RCA dated March 23, 2015.
Laliberte asked the status of the City Council's previous request for an accounting of items being funded by the Communications Fund, with City Manager Trudgeon advising that the report was currently being prepared by Finance Director Miller for presentation in the near future.
Approve Contract with Granicus to Develop a Civic Engagement Module
for Integration with City Website
moved, Etten seconded, approval of a two-year contract with Granicus
(Attachment A) in the amount of $400 per month for a two-year total of $9,600
for development of the Granicus Citizen Participation Suite for the City of Roseville
and integration of that module into the City's website.
Approve Amended Joint Powers Agreement for the North Suburban Communications
moved, Etten seconded, adopted Resolution No.11214 (Attachment B) entitled, "A Resolution Amending the North Suburban Communications Commission Joint and Cooperative Agreement for Administration of a Cable Communications System;" approving an amended Joint Powers Agreement (Attachment A) with the North Suburban Communications Commission.
Reject Bids for Evergreen Park Stormwater Improvements
moved, Etten seconded, adoption of Resolution No. 11215 (Attachment A)
entitled, "Resolution REJECTING Bids for Evergreen Stormwater Re-use Project."
the request of Councilmember McGehee, City Engineer Culver reviewed the status
of grant funds, the need to spend funds by the end of 2015, with staff currently
in discussion with the Board of Water and Soil Resources (BWSR) on a possible
extension if an alternate solution could be found.
Culver clarified that, since the earth work part of bids were all inclusive,
and therefore difficult to say how much of the bids were related to the extra
cost for that depth needed for the system. If the contract was rebid and in
light of the much higher bids received from other firms, Mr. Culver advised
that there was a risk that another low bid in the future may come in at a much
higher cost as well.
Consider Items Removed from Consent
General Ordinances for Adoption
Northeast Youth and Family Services (NYFS) Presentation
Roe welcomed NYFS President & CEO Jerry Hromatka for the annual
presentation of the organization. Mr. Hromatka noted that of the original 10 municipalities
founding this partnership, thirty-eight years later, there remained 9 of those
original 10 original supporters, creating a unique partnership to reach youth
its recent merger, Mr. Hromatka noted that the newly-named Northeast Youth
Family Service program had increased from two to three school districts and fifteen
municipalities. Mr. Hromatka noted that the three major foci of NYFS were:
mental health, youth development and day treatment, serving over 4,000 youth,
families and individuals in the area with a $3.2 million annual budget of which
the City of Roseville currently contributes $52,000.
Hromatka thanked the City of Roseville for their ongoing support, and summarized
the mission, current projects, trends, and successes and/or challenges, and
future programs planned by the NYFS.
Hromatka advised that the NYFS Board, on which Mayor Roe serves, have
considered that they need to increase their fundraising efforts, growing the
list of donors, differences in contracts and grants, and other ways to become
vibrant and vital in the future. Mr. Hromatka provided
a list of NYFS partnerships of communities, school districts, collaborations,
faith communities and businesses.
the request of Councilmember McGehee, Mr. Hromatka noted the need and desire to
fit the senior population (e.g. senior chore program) in with the youth mission
Roe announced upcoming fundraisers, including the Mayors Golf Challenge as the
fifteen mayors solicited sponsors to financially support the event, as well as
the NYFS 2015 Leadership Luncheon featuring speaker Dr. Edward Ehlinger, Minnesota
Commissioner of Health, speaking on "Advancing Health Equity - The Central Challenge for MN."
Business Items (Action Items)
Approve Change in Job Description of Community Service Officer
within the Police Department
Chief Rick Mathwig and Community Relations Coordinator Corey Yunke summarized updates
made on the requested Community Service Officer (CSO) job description since the
previous presentation and changes to the department that included an unexpected
recent retirement. Chief Mathwig noted that this provided additional funding
from the patrol division that could be used to help fund this position,
requiring no additional tax levy money for 2015, nor in 2016 with use of
existing budgeted monies and changes in the job description.
the request of Councilmember Laliberte, Chief Mathwig advised that a Department
is currently in the hiring process to fill a position vacated by the retirement,
but that the previous employee retired at a sergeant at a higher salary than a
replacement officer starting at a lower salary, anticipated to be hired in
August. Chief Mathwig noted that 2016 funding projections for the position and
department were still pending and had not yet been presented to the City
Etten expressed appreciation of the changes to the original plan made by staff,
opining that they were excellent improvements in response to previous
discussions and would serve the City well going forward. Councilmember Etten
encouraged Chief Mathwig to keep Mr. Yunke as the key lead component for
community outreach with part-time staff as the primary community connection,
and allowing other full-time staff to further strengthen that commitment and
page 2 of the RCA, lines 35-36, Councilmember Etten noted the language regarding
preference for candidates with fluency in languages beyond English, and asked
that the job description also include the language, "or demonstrated experience interacting with and organizing diverse communities."
Mathwig duly noted this omission, and advised that the job description would be
revised accordingly to include that language.
McGehee also thanked staff for their careful listening to City Council
requests, expressing the many things she appreciated about this revised request
based on previous discussions, making it a much different job description.
Councilmember McGehee stated that she fully supported this job description as
presented; and also was very supportive of the proposed seminars and their topics,
as well as the inclusion of Mr. Yunke. Councilmember McGehee cautioned that
Mr. Yunke responsibilities overburden him, given his unique skills, and
suggested other staff could crunch numbers and analyze data other than him to
allow him to use his unique skill set. Councilmember McGehee requested that
staff return in six months with a report on how this is working. Councilmember
McGehee stated that the educational aspect was very important to her in pulling
the CSO's together to not only work together but learn about the community they served. Councilmember McGehee opined that this was an excellent improvement for the Department to hire the people needed to accomplish the job, and also allow the City to get the best people available to do that job.
moved, Etten seconded, authorizing a change to the Community Service Officer
job description in the Police Department, as amended to include the
following language: "or demonstrated experience interacting with and organizing diverse communities."
Roe expressed his support of the revised presentation, opining that it should
prove very beneficial for participants as CSO's to report to the Lt. of Patrol as well as other roles to familiarize them with the overall department. Mayor Roe also expressed his appreciation of the budget aspects in this proposal versus those originally presented in the requested Cadet position, providing a long-term budget solution, a very positive aspect for him and his support of the motion.
Appoint Members to the Community Engagement, Ethics, Finance,
Human Rights, Parks & Recreation, Planning, and Public Works, Environment
and Transportation Commissions
Roe expressed his interest in more discussion on the appointments than had been
customary in recent appointments.
Willmus advised that he would take Mayor Roe's comments into consideration.
moved, Etten seconded, appointment of Sherry Sanders to a two year term on the
Community Engagement Commission.
not intending it to be a negative reflection on Ms. Sanders' capabilities, Mayor Roe noted that he had not included her as one of his finalists, noting the capabilities of candidates Eichenlaub and Christiansen as well, opining that during their interview they had expressed approaches that he considered valuable, putting them ahead of Ms. Sanders. While not opposed to the motion, Mayor Roe noted his concern that the City Council was continuing to fill vacancies on the Human Rights Commission with candidates from a diverse background, yet not also populating other commissions with that same diversity.
McGehee stated that she felt that, in her personal discussions with Ms.
Sanders, she best understood the challenges of that commission, while Ms.
Christiansen had only resided in Roseville for approximately three months.
Human Rights, and Planning
on the apparent consensus among her colleagues for these specific commissions,
Laliberte moved, Willmus seconded appointment of Sheran VanDriest and Todd
Anderson to the Ethics Commission for respective three year terms; appointment
of Arlene Christiansen to the Human Rights Commission for a term of one year;
and appointment of James Bull and Chuck Gitzen the Planning Commission for
respective three year terms.
Laliberte noted there was not a lot of division on these candidates, and
suggested this motion would allow more time for discussion on those with less
McGehee sought further discussion on the appointment to the Ethics Commission,
noting the listing of candidates Anderson and Dao in their choices for which
commission they preferred to serve on, questioning the rationale of her colleagues
in their appointments.
Willmus opined that the skill sets of his preferred candidates qualified them
from his perspective; expressing his concern in one candidate about the City's expectations versus a candidate's ability to commit to attending meetings and deliberate and discuss issues for recommendation to the City Council based on their interview comments. Based on those concerns, Councilmember Willmus stated that he supported candidates Anderson and VanDriest for the Ethics Commission.
Laliberte expressed her support and reservations on various candidates on
attendance as well, along with the ability to obtain a countable vote versus
pushing the City Council's mission and agenda for the various commissions.
Etten, specific to the Human Rights Commission, noted his personal preference
for Christiansen based on her international experience and past leadership and
Vincent for her work with immigrant communities in past volunteer service as
well as in her career. Specific to Ms. Vincent, Councilmember Etten spoke in
support of her comments on how to involve people in civic engagement and voting
as it correlated with the Commission's work with the citizenship process, and the life and work skills she could emphasize in the work of the Commission.
McGehee expressed her same appreciation of her potential work on the Human
Rights Commission but also in general and the contributions she could make as
well as to the Public Works, Environment and Transportation Commission as
another woman on that board.
three candidates expressed multiple interests, Councilmember Laliberte confessed
that it had created some difficulty in her decision-making, sine all of the
candidates were good and the points raised by her colleagues were valid.
not wanting to push the issue, Councilmember Etten expressed his hope that if
not appointed on this round, Ms. Vincent would choose to become involved in the
process again in the future.
Roe echoed Councilmember Etten, opining that from his point of view, Ms.
Vincent's skill set made her a higher choice for the Human Rights Commission, creating the dilemma for him in originally suggesting Ms. Christiansen's appointment to the Community Engagement Commission. Mayor Roe also encouraged Ms. Vincent to seek out future vacancies as well.
Roe noted that there appeared to be a strong consensus of applicants for the
Planning Commission as well.
moved, Willmus seconded, appointment of Angela Byrne to a two year term on the
Etten noted Ms. Byrne's strong finance background in many areas including her auditing work for school districts providing her knowledge of public sector financing. Councilmember Etten also noted the excellent job done by Ms. Byrne in performing her homework before her interview and knowing the intent for the Finance Commission; also providing a female balance to that commission as well.
not included in her previous motion, Councilmember Laliberte opined that Ms.
Byrne would be a great addition to the Commission, however, as a 34-year
resident, she felt Mark Fiegen was a strong candidate as well in reviewing his
application, including adding weight on the chair's support of that candidate as well.
McGehee agreed she liked to consider the importance of including Chair's preferences, and even though she supported Ms. Byrne as a female representative on the commission and recognized her credentials, she spoke in support of appointing Mr. Fiegen based on her personal conversations with him. Councilmember McGehee noted that the public sector finance background and female representation was already available to the commission with Chair Commissioner Robin Schroeder.
Willmus agreed with Councilmember Etten, and reported that in his discussion
with Chair Schroeder, he though she would be happy with either candidate, and
in his efforts to mix the demographics of the commission as much as possible,
spoke in support of the motion.
Etten reported that in his discussions with Chair Schroeder, they had noted Ms.
Byrne's experience in state government as well as with school districts; and opined that it was important, since the City operated in the public sector, and beneficial to have several candidates on the commission who had experience in the public sector.
Roe echoed the comments of Councilmember Etten.
Roe noted that there were three vacancies: two for three year terms and one to
fill a vacancy for one year.
McGehee stated that she would advocate for Jamie Becker-Finn and John Heimerl
to serve in the two, three year vacancies.
Laliberte also expressed her interest in appointing Stuart Lenz and Nancy
O'Brien based on their apparent support by her colleagues, as well as asking for additional discussion on candidates Daryl Brown and Monte Johnson based on their support by the Chair. Councilmember Laliberte noted some of the candidates having expressed interest in several commissions and questioned whether or not that impacted their rankings.
on his knowledge of the experience and demographics shared by those
commissioners currently leaving the Parks & Recreation Commission, Councilmember
Etten expressed his interest in maintaining that balance of ages and interests
on the commission. Councilmember Etten reviewed the strengths brought by
candidate Brown an active and capable volunteer in the community; however, he
questioned the strength of his knowledge about or whether sufficient time had
been spent in understanding the parks system. Councilmember Etten opined that
he found other candidates had taken time to understand the anticipated role on
the commission and to him that showed what they might bring to each meeting.
Therefore, Councilmember Etten advised that he had ranked candidate Brown
higher for a Planning Commission vacancy, having indicated more strengths in
referencing similar findings of Chair Holt, Councilmember Etten stated his
preference for Jamie Becker-Finn, especially based on the great homework she
had done prior to her interview, and her vitality and intelligence he'd observed during her interview. Councilmember Etten admitted it was hard for him to sort out the other candidates; however, he recognized Luke Heikkila's involvement in the Imagine Roseville 2025 process and one of the goals in having people involved from throughout the community. Councilmember Etten also expressed his appreciation in Mr. Heikkila's philosophy and including his daughter in meetings, speaking further of his commitment and involvement in the community. Councilmember Etten further noted the long-term support of Nancy O'Brien and Monte Johnson for the park system. Councilmember Etten admitted they were all excellent candidates, making the decision very difficult.
Willmus agreed that the decision-making was difficult given the many good,
solid candidates, each bringing their own unique qualifications and interests
as a valuable asset to service on the commission. Councilmember Willmus expressed
his interest in Stuart Lenz based on his arts background, something he had long
considered a missing part of the commission for some time. Councilmember
Willmus advised that he would advocate for Mr. Lenz based on that and as a
means of getting the commission to think differently about things, opining that
he would be a definite asset.
moved, Etten seconded, appointment of Nancy O'Brien for a three year term on the Parks & Recreation Commission.
Mayor Roe admitted his difficulty in narrowing down the candidates as well; but
agreed that Stuart Lenz brought the arts perspective to the table, an important
factor for him. Mayor Roe also stated his support for Jamie Becker-Finn and
Luke Heikkila as well; and offered his support for either candidate; and
confirmed his support of Ms. O'Brien's appointment as well.
Laliberte agreed with her colleagues on the great pool of candidates; and also
agreed with Councilmember Etten's views on Mr. Heikkila and what he could bring to the commission. Based on her notes from that interview, Councilmember Laliberte opined that he would also bring knowledge that would add to communication efforts and disseminating messages, and offer advice in how to better clarify and deliver great messages to the community.
to the list provided by Councilmember Etten, Councilmember McGehee addressed
the advantages of Jamie Becker-Finn in bringing her commitment to disabilities
to the table as part of the park system and programs, an important and unique
addition to bring to this large commission. While agreeing with the needed
arts perspective Mr. Lenz could bring to the table, Councilmember McGehee
opined that the ability to provide access, activities and programming for
disabled participants in the community was an important aspect moving forward
to allow everyone to participate.
moved, McGehee seconded, appointment of Jamie Becker-Finn to a three year term
on the Parks & Recreation Commission.
moved Stuart Lenz for appointment to the remaining one year vacancy on the
Parks & Recreation Commission; with Mayor Roe ruling the motion failed for
lack of a second.
moved Luke Heikkila for appointment to the remaining one year vacancy on the
Parks & Recreation Commission; with Mayor Roe ruling the motion failed for
lack of a second.
McGehee argued that beyond looking at a balance of ages on this commission, a
more needed representative is the arts category, which was clearly lacking on
the commission and should be addressed there not simply as a stand-alone issue.
Councilmember McGehee reiterated that all candidates were good and brought
something unique to the table and she had found each one qualified during their
interviews; however based on the need for balance on the commission for a
variety of reasons, she supported appointment of Mr. Lenz.
Willmus agreed that this was such a difficult decision due to the many great
on Mr. Heikkila's experience as a producer for TPT, Councilmember Etten noted the potential advantages he could bring about different communication techniques. However, Councilmember Etten noted his support for Mr. Lenz as well, given his lifelong commitment to arts in Roseville.
on tonight's discussion about the need for more emphasis on arts in the community, Councilmember Laliberte expressed her confidence that the message had and would be clearly received by the Parks & Recreation Commission and that they would incorporate it into their efforts.
moved, Etten seconded, Luke Heikkila for appointment to the remaining one year
vacancy on the Parks & Recreation Commission.
McGehee opined it wasn't sufficient to ask the commission to put more emphasis on arts, but if it was desired by the City Council as a constant part of the mix it needed to be made clear. Councilmember McGehee further opined that she had similar feelings about access, activities and programming for those with disabilities in the community, something that had been out of the mix far too long as well, when it should be an important aspect of a community parks system.
Laliberte agreed with Councilmember McGehee to some extent, recognizing that
due to the size of this particular commission, one person could not be taxed with
seeing that an art program developed without the City Council clearly saying
they wanted that to happen.
Etten acknowledged his support for the arts component; however, he noted that
the City Council had now created a new goal area for the commission at the
bench tonight; and stated that he didn't want to make a decision on appointment of a commissioner based on that goal. Councilmember Etten suggested that goal would be better addressed in future discussions, and encouraged that, over time, that goal could probably be achieved, but should not serve as a deciding factor in a commission appointment.
Councilmember McGehee argued one more time for addressing the need for more
diversity in age on the commission, noting the number of new young commissioners
moving forward; and if parks were intended to serve all ages, then the
commission should be represented accordingly. Councilmember McGehee assured
all that she had nothing against the appointment of Mr. Heikkila, but having
the arts aspect as well as a difference in age representations was also
important to her as various issues came up for discussion that needed advocacy.
Willmus stated that he could not disagree with any comments made tonight by his
colleagues, and opined Mr. Lenz would make a great commissioner. However,
since he felt strongly about both candidates, Councilmember Willmus noted he
had to make a difficult choice between the two of them for this remaining
Laliberte, Willmus, Etten, and Roe.
Works, Environment and Transportation
Roe noted those candidates with the highest rankings were Kody Thurnau, John
Heimerl, and Mark Kaczmarek. Based on his impressions from the interviews,
Mayor Roe spoke in support of candidates Thurnau and Heimerl as the stronger
candidates based on their interest in the commission.
Laliberte also spoke in support of candidates Heimerl and Thurnau, noting that
candidate Thurnau had listed the PWETC as his first choice .
Etten noted the probable confusion in the tally forms used in general, and
difficulty in determining a ranking order if any, or how rankings were sorted.
Roe concurred, advising that he had spoken to City Manager Trudgeon about
improving the process for future vacancies.
Etten agreed that candidate Thurnau was an excellent candidate based on his
experience with GIS, environment and water experience; and also noted his
favorable impressions with the written comments submitted by Mr. Thurnau and
his understanding of the complexity of situations in working with
neighborhoods, while recognizing the global picture and broader impacts. In
his notes from the interviews, Councilmember Etten advised that he written both
candidate Thurnau and Kaczmarek as good systems and data people, having good detail
and strong experience. However, Councilmember Etten advised that he was
leaning toward candidate Kaczmarek opining that he'd be easy to approach and was a strong community leader with potential connections and involvement in other aspects that would prove helpful at the table as well (e.g. Habitat for Humanity work). Councilmember Etten spoke in support also of candidate Heimerl as another awesome potential appointee as well.
not understanding the confusion expressed by her colleagues on the ranking and
multiple choices of candidates for several commissions, Councilmember McGehee
opined that there were good, qualified candidates; and of the remaining candidates,
her second choice was Megan Vincent, based on her analytical skills and ability
to do research as evidenced from her background. Since a lot of work by the
PWETC involved research on issues coming before them, whether at the request of
staff or the City Council, Councilmember McGehee opined that she would be a
good appointee. Councilmember McGehee agreed with appointment of Mr. Thurnau
as her first choice as well.
Laliberte advised that she had also looked at candidate Vincent for those
specific reasons as expressed by Councilmember McGehee, noting her favorable
impressions from the interview and her application. However, when reviewing
her personal notes of the interview, Councilmember Laliberte admitted she had
difficult defining Ms. Vincent's interest specifically in the PWETC, since the majority of the interview had focused on her other choice of the Human Rights Commission, with little shared about the PWETC.
moved, Etten seconded, appointment of Kody Thurnau and John Heimerl to three
year terms respectively on the Public Works, Environment, and Transportation
In the future,
Councilmember Willmus asked that candidates only be able to select one or two
choices versus five choices when applying to serve.
Trudgeon recognized the difficulties created in this last "free form" application process, admitting that candidate choices of commissions needed to be limited to one or two to avoid getting out of control as it had this year with the number of candidates and their many expressed options.
Willmus also requested staff provide, as part of the interview process,
handmade placards with names of candidates for assistance when reviewing
interview videos as well as for the benefit of the viewing audience.
Trudgeon agreed that would be helpful, and also suggested asking C-TV to
include a banner showing the candidate names as part of their playback.
concurred, noting that the placard was also a good idea for TV Producers during
the interview process, noting that the order of interviews frequently got out
Mayor Roe recessed the meeting at
approximately 8:00 p.m., and reconvened at approximately 8:10 p.m.
Business Items - Presentations/Discussions
Twin Lakes Public Input Process and Next Steps
At the request
of Mayor Roe, Community Development Director Paul Bilotta provided an overview
of previous discussions in September of 2014 some items related to the Twin
Lakes Redevelopment Area and potential revisions to land use regulations in
that area. Mr. Bilotta noted that those discussions, and subsequent community
meetings, had also included input from the business community, property owners
and residential neighborhoods in the immediate vicinity. Mr. Bilotta advised
that the most significant portion of the discussions involved current rezoned
areas for high density residential (HDR) and whether it was more appropriate to
have the area rezoned commercial mixed use (CMU) or variables depending on
referenced the RCA as it detailed background discussions and reference
materials available to-date, and eight specific areas suggested by staff on
which to focus and provide clearer direction to staff moving forward (page 8,
lines 294 - 306). Mr. Bilotta noted that the overall discussion covered a wide range of Twin Lakes area topics, and staff was seeking the specific guidance of the City Council in moving forward.
suggested working from that list of eight questions for tonight's discussion to remain focused on the process.
discussion among staff and Councilmembers included clarification of staff's recommendation for a brownfields consultant, identification of subareas based on the recent Twin Lakes planning survey that that appeared to support acceptance of industrial type uses (Subareas 4 and/or 5); and other uses that might be preferred (e.g. office, daycare, medical, townhomes, luxury apartments; cooperative apartments, etc.).
discussion included preferred uses from the survey for each subarea based on
community feedback; and how best to define the survey results for uses acceptable
and those not acceptable.
questioned if hiring someone to facilitate public/private joint work to clean
up the area (e.g. grant awards) could or would address the City's long term goals.
responded that the City's goal should be to identify what contaminants are actually out there, allowing strategies to be developed to move forward and subsequently address liability issues with and for existing land owners. Mr. Bilotta noted that there were grant opportunities available if the land goes into different ownership, while recognizing the liability; and advised that there were also other joint options (e.g. ground leases). Mr. Bilotta advised that a consultant would be able to better position the City and/or property owners to get in the brownfield grant cycle more effectively.
Etten asked for a timeframe to receive a consultant's report and what further work they would address; and asked for identification of resources to pay for the consultant, anticipated that would be through applicable tax increment financing (TIF).
responded that staff could prepare a request for proposals (RFP) fairly quickly
to seek a brownfields consultant, anticipating they could be on board
mid-summer to preliminarily identify contaminants and their extent, and suggest
necessary action steps. Subsequently, Mr. Bilotta anticipated further defining
those action steps during the fall at a cost he estimated at $10,000 prior to
preparation of Phase I and Phase II reports, which would then come back before
the City Council for their approval of any further actions.
McGehee thanked staff for the detailed report, and noted the reference in the
RCA where staff had identified that the City has had funds available to hire
this consultant, but had not done so to-date or used any other resources to
address this problem, nor had anything been planned for the immediate future before
this discussion. Councilmember McGehee further quoted the report advising that
funds from other agencies were available for clean-up purposes, but often required
significant lead time for grant the application process. Councilmember McGehee
opined that the lack of a strategic action plan was an accurate picture of the
history of this development; that the capability was there but the City had never
stepped up to the plate. Councilmember McGehee further opined that the question
now was whether or not the City was willing to acknowledge the existence of
these brownfields and do something about them now.
questioned what type of firm a brownfields consultant worked in: whether legal,
engineering or a combination, and also questioned how many there were who
specialized in this type of work.
responded that a brownfields consultant would be from an environmental
engineering firm, typically a larger firm specializing in regulatory issues
with the Environmental Protection Agency, with multi-disciplines over a larger
and more complex area, not simply in testing and developing Phase I and Phase
II reports. Mr. Bilotta advised that there were several such firms in the
metropolitan area and there would be no need to seek a consultant from
Willmus questioned if Councilmember McGehee's comments meant she was supportive of moving forward with efforts to identify and clean-up brownfield areas.
McGehee responded that she was supportive of moving forward if the City
intended to develop the area, opining that there were significant issues
needing to be addressed and there was no strategic plan in place, even though
the City had been given Port Authority status for the purpose of cleaning up
the area and yet had not done so. Councilmember McGehee opined that a
consultant could provide the detailed information needed to move forward.
Laliberte noted the current activity and development going on in the area, and
questioned whether a brownfields consultant would factor in all those things or
only focus on areas yet to be developed. Councilmember Laliberte reminded her
colleagues that the City didn't own any of this land, and questioned what would
be potentially done with the information versus current lack of interest by
existing property owners in cleaning up the area even with increased interest from developers.
advised that past, current and prospective development would all be tied
together in the work of the consultant. When a private property developed and
environmental reports were done by other firms as part of that development, Mr.
Bilotta noted that it was necessary for someone to review those environmental
reports, but admitted there was no one on the in-house staff with that level of
technical ability at this time (e.g. hauling or burying soils). Mr. Bilotta
clarified that brownfield clean-up occurred on the redevelopment side and often
current property owners did not see economic reasons to provide that analysis
themselves or pursue grants on their own. Mr. Bilotta advised that by taking
this step forward, the City could assist property owners to move things ahead
faster, noting that real estate deals did not work well with uncertainties, and
things considered minor by a seller were viewed with a worst case scenario lens
by purchasers, often creating a large gap between the two. If the market was
able to characterize that and facilitate more deals by closing that gap, Mr.
Bilotta opined that the City would not be duplicating the private sector but
providing an ability for review of the realities. Mr. Bilotta noted that the
most problematic and largest beneficiaries of such a study would be the former
Dorso, PIK and similar sites.
McGehee recalled during the work by the City's Public Works and Engineering Departments in cleaning up the PIK site, contamination had been found much worse than anticipated, significantly increasing the money needed to move the contaminated material off-site. Councilmember McGehee opined that this was not something that would escape other potential buyers in this area; and sited several developments that had been lost to other communities due to not having the properties shovel-ready. Councilmember McGehee further opined that this was an important piece of developing this area, and was not intended to serve as a handout for current property owners, but would ultimately serve to benefit the entire community.
At the request
of Mayor Roe, Mr. Bilotta confirmed that funding for the consultant would come
from the TIF Hazardous Substance Subdistrict not currently being used; and $10,000
would not significantly impact that fund.
moved, Willmus seconded, directing staff to create request for proposals
seeking a strategic brownfields consultant for the Twin Lakes Redevelopment Area.
asked the City Council to provide direction on how much public input they
wanted to incorporate into these eight areas providing further direction, with
Mayor Roe thanking Mr. Bilotta for the reminder to include that as applicable
during this discussion process.
indicating little support for residential uses (Subareas 2, 5, 6, or 7) and
whether rezoning was indicated for a more traditional commercial versus a mixed
opined that, depending on the subarea, further consideration was needed for
actual uses not allowed in other commercial districts and applicable setbacks,
which may agree with survey results, or indicate the need to look at more
defined CMU subdistricts. Whatever the consensus, Mayor Roe opined hat zoning
changes, if and when needed, could and should be applied based on uses in
reality. While supporting further discussion, Mayor Roe stated he preferred to
leave the option for more commercial-oriented CMU zoning as an alternate choice
in portions of some of those subareas.
Etten opined that it might make sense to make some adjustments in subareas 6
and 7, but expressed his concern in limiting all commercial uses near Langton
Lake and subarea 5 along Fairview Avenue for an apartment building, suggesting
that be moved to subarea 2 further away from the neighborhood. Councilmember
Etten opined there may be some areas better suited for housing, but expressed
his concern in limiting things near Langton Lake, since some uses may prove a
positive connection for housing developments. Councilmember Etten noted that,
at one time, there had been talk of not allowing commercial uses on the south
side of Langton Lake, and now with discussions leaning toward limiting it in
other areas, he was even more concerned.
McGehee agreed with the comments of Mayor Roe and Councilmember Etten, opining
that she was not a proponent of blanket zoning for an entire subarea without
clearly defining acceptable uses in commercial areas. Councilmember McGehee
admitted that her definition of CMU was very different than what had been
implemented and she'd reviewed the list of uses in that zoning district, causing her to be very hesitant to apply blanket zoning or definitions in any of the subareas right now. Given the number of places these discussions taken to-date with this development area, Councilmember McGehee asked that the process go back to the actual intent for the area, noting varying goals from a second CenterPointe type development to a Maple Grove concept, neither of which had been achieved. Councilmember McGehee stated she was not interested in another patchwork development project, and expressed her hopes that a brownfields consultant would be able to help with that, opining that she didn't see any advantages for anyone in using a piecemeal approach.
the request of Councilmember Willmus, Mr. Bilotta confirmed that when CenterPointe
had developed it had been done as a Planned Unit Development (PUD).
to his colleagues, Councilmember Willmus agreed that he was reluctant to take a
brush in zoning the area pretending to know how the overall area was specifically
going to develop and make those judgments from dais. However, Councilmember Willmus
stated he would like to reconsider PUD's as a tool providing the City Council to retain some control over uses they preferred and those not preferred, and the ability to encourage and market some of the community's preferred
Roe asked for staff's feedback on the possibility of leaving the zoning as CMU, but allowing some uses only through a PUD for more specificity. Mayor Roe noted that the current challenge with CMU zoning was it allowed many uses without more clearly defining or limiting some of the uses.
Bilotta stated that there were a number of permitted uses in the current CMU
zoning and table of uses, creating situations where the City Council did not
see an application if permitted; and suggested that process and the table of
uses be reviewed and revised, especially in the specific CMU zoned area along
Cleveland Avenue, based on what went well and what didn't in the recent past as that developed. Mr. Bilotta opined that a review of and reinstatement of the PUD process to provide for more defined uses was long overdue and needed to be reinstated.
his personal perspective, Mayor Roe stated that CMU zoning could specify that,
in certain areas, certain uses are not permitted but could be considered as
part of PUD process, providing the City Council to participate in the approval
process to condition certain uses.
McGehee strongly seconded the remarks of Councilmember Willmus about the PUD
process, and expressed her comfort with some uses only permitted by a PUD,
allowing the City Council to respond to meet the expectations and desires of
their constituency, while still providing more flexibility for land owners.
Roe opined that the key was to let developers know the base for acceptable or
non-acceptable uses and the process for any deviations to include the City
Council. Mayor Roe noted the difference between a PUD and Conditional Uses,
with PUD's allowing more discretion, a positive that was coming out of this discussion. However, Mayor Roe opined that a discussion was still needed on preferred uses from the neighborhood and whether or not they matched current zoning designations and how the process moved forward after that community input to the Planning Commission for their recommendation on zoning to the City Council.
Manager Trudgeon recognized this clear feedback from the City Council directing
staff on PUD's. However, Mr. Trudgeon cautioned cognizance and care of what is or is not permitted with the expectation that every use will be talked about at length. Mr. Trudgeon clarified that this meant if a particular use met the standards and applied for a permit, they were ready to go. If it was the City Council's intent that all uses be permitted, Mr. Trudgeon cautioned that this could set the City up for uses it may actually not prefer. While listing uses may seem to be the shortest approach, Mr. Trudgeon suggested more discussion was needed on whether or not a use is permitted or only with a PUD, with uses receiving some hard thought as to which side they fell into.
Roe concurred, opining that was the key component and anticipated it would be a
difficult discussion and may not receive unanimous agreement, with some 3/2
votes often. Based on tonight's and future discussions, Mayor Roe stated that it made sense to set some groundwork on permitted uses, acknowledging that it may be a short list, or may include some uses with a PUD and others with a Conditional Use, but the conversation needed to occur.
McGehee reiterated her support of PUD's, and spoke in opposition to the comments of City Manager Trudgeon, opining that she'd prefer to err on the side of more work being done by the City Council in considering specific uses. However, Councilmember McGehee expressed her interest in seeing what staff brought back as the new face of what was being done, opining that over the last fifteen years, the City had not done a good job in determining appropriate uses while meeting the preferences of the community.
Roe noted the need for the process to involve more public input, suggesting a
McGehee agreed, but expressed her interest in involving the entire community in
that input, not just the neighborhoods adjacent to Twin Lakes, as what happens
to the City's tax base was hugely important to the broader community.
Roe noted that this discussion had broadened into staff's question number 6 as well (any other uses reconsidered as permitted, conditional or prohibited based on feedback received from the community to-date).
big box retail, Mayor Roe asked Mr. Bilotta technical question on how to define
that in the zoning code, noting the past struggles with that definition during
the 2010 zoning code update and previous comprehensive plan update.
Bilotta noted the complexity of that question, advising that typically big box
was defined based on the size of individual units. However, Mr. Bilotta also
noted that a 40,000 square foot Best Buy was different than a building of the
same size developed as a strip center with ten tenants. While big box is generally
defined as warehouse size and the height is typically 35', a strip center on a different site would vary as well. Mr. Bilotta noted the numerous definitions of big box, but the typical definition involving size and height.
Roe noted that previous conversations seemed to center on square footage, and
questioned if that was the only thing to consider; and expressed appreciation
for Mr. Bilotta's reference as well to height as part of that definition of big box, which should also be part of future discussions on permitted or prohibited uses.
restrictions for big box retail or 24-hour operations in any areas
McGehee expressed her support for defining big box by square footage, and
reasonable limitations on single, stand-along uses. In terms of 24-hour
operations and retail, Councilmember McGehee opined that there had been
consistency within the community that Roseville had enough retail and it was
not something people wanted to consider for 24-hour operations, and she didn't
think it was supported by the community-at-large.
Bilotta noted, in subarea 7 (e.g. boat company), big box had been universally
hated until that area had been separated out as a subarea from others, and if
looking for an area to allow more big box, this seemed to be the area least
objectionable, noting the location of the drainage ditch in relationship to
County Road C versus along Fairview Avenue.
McGehee opined hat 24-hour operations were still a big issue for her.
Roe noted the need to address 24-hour operations consistently in determining if
they were not supported across theboard. Mayor Roe noted that another option
in considering a 24-hour operation could be addressed under current code and
property performance standards addressing height, screening, buffers, traffic
patterns, loading times and other requirements needing to be met. Whether or
not those code requirements were being enforced or not, Mayor Roe noted the
standards that could be applied still were outlined in current code.
Laliberte questioned Mr. Bilotta on why the least objectionable area appeared
to be Subarea 7 for this type of use, and whether that was due to its proximity
to Snelling Avenue.
Bilotta responded that, in reviewing past comments that were more intense and
passionate, he suspected that the location off County Road C was the big issue
to move traffic beyond Fairview Avenue versus Cleveland Avenue. With the drainage
ditch separating that area and the northern part of subarea 2 being closer to
Langton Lake Park with some overlap perceived, Mr. Bilotta stated that those
comments had been heard from residents in Applewood and/or Cherrywood development
sites. Mr. Bilotta noted that residents apparently viewed Cleveland Avenue
differently, with the retail area next to the strip mall housing Byerly's already being perceived as an existing retail area. However, Mr. Bilotta noted that the neighborhood representative, Ms. McCormick, may have more input based on those discussions.
the rest of Councilmember Willmus, Mr. Bilotta defined several existing businesses
(e.g. the Tile Shop classified as a big box retail, and the unique Fireplace
Store to the north falling on the edge of home improvement uses).
Willmus questioned if categorically stating 'no more retail" in this area was appropriate or clearly defining where it made sense, perhaps along major arterials in the area (e.g. County Road C). Councilmember Willmus also cautioned the need to qualify 24-hour operations in order not to preclude preferred uses needing 24-hour operations, such as the hospital type use being considered several hours ago.
Roe concurred, noting the need to clearly describe uses and operating hours for
those uses in all formats, not just for retail.
that some type of retail was likely to occur in subarea 7, whether big box or
other retail, Councilmember Etten expressed his insistence for a traffic study
as part of any of those future developments, especially at those intersections
already identified in the most recent traffic study update as at or below
optimal operations now. Councilmember Etten opined that any future traffic
impacts needed to become part of the development and planning processes in that
Bilotta clarified that staff anticipated traffic would be a major part of any development
on that site, requiring a traffic study, even with the drainage ditch separating
it somewhat as far as which direction traffic would flow, but concentrating
that traffic into the most difficult area.
the complexities, Mayor Roe suggested it may be necessary to consider a
Conditional Use, not just provide for retail as a permitted use for this area.
McGehee agreed with Councilmember Willmus' comments about 24-hour operations, and clarified that she was not precluding retail in a smaller sense, with requests from residents in this area seeking retail and service options to serve their immediate community versus the regional community. Councilmember McGehee further seconded the remarks made by Councilmember Etten about traffic concerns with no good resolution identified as yet for that area.
conclusion, Mayor Roe sought consensus as to whether the body was open to
considering limiting big box uses and 24-hour operations in other subareas beyond
McGehee spoke against 24-hour operations for retail, but her approval if the
use involved a nursing home or hospital use.
Roe summarized the preference for activities to define if a use was problematic
or not. Mayor Roe noted that some current uses may fall under extended hours
Willmus stated that his primary concern was about height on parcels adjoining
residential properties, and he would consider some sort of delineation or
determination based on solar access.
Etten concurred, agreeing that those areas directly adjoining single-family
residential properties, but sought additional feedback on luxury apartment uses
and if they fell above the bar for subarea 4, since they could be four stories
in height. Councilmember Etten noted the need to address how height was
limited throughout the area for office buildings (e.g. corporate headquarters)
or whether there should also be limitations for those uses in areas direction
adjoining single family neighborhoods until a further Conditional use or PUD
process was used. As an example, Councilmember Etten used the area on the
north side of Terrace Drive with current retail uses significantly lower than
some residential properties; and questioned whether height differentials made
that adjacent use acceptable.
McGehee agreed with the adjacent neighborhood height comments and solar access
consideration; and also noted significant issues occurring in the past around
parks and viewing the park, with existing residential properties not wanting anything
imposing on their view of those natural areas.
Laliberte agreed with the comments expressed by her colleagues.
Roe also agreed, and noted past discussions around parks and low and medium
density zoning (LDR and MDR) with shorter height allowances being considered
relative to their distance from property lines. Mayor Roe suggested height
could be increased if a parcel was big enough and far enough away, providing
for a stair step approach.
Roe noted that this question (#5, page 8, lines 300-301) was specific to
Willmus expressed his interest in considering upgrades versus redevelopment as
something to be further looked at, using as an example buildings similar to
those off County Road B-2 and Cleveland Avenue where upgrades had been
accomplished with improved facades and/or parking lots redone.
Laliberte expressed her total agreement with that, using subarea 6 as a good
example of where such an approach would work. Councilmember Laliberte agreed
that it may not be necessary to demolish existing buildings for redevelopment
if existing buildings could be repurposed and made more aesthetically pleasing.
staff's question as to whether or not the City Council would consider incentives, Mayor Roe expressed his support in doing so, suggesting that the Roseville Housing & Redevelopment Authority (HRA) would be the most appropriate entity to provide that help through some of their programs. Even though the HRA and City are all the same family, Mayor Roe noted advantages in the HRA taking the lead in such redevelopments or upgrades. As an example, Mayor Roe noted the former strip center off County Road B housing a former grocery story and now repurposed for an engineering firm. Mayor Roe noted the advantages in past attempts if there had been incentives to address that type of re-use, as well as addressing parking lots and other aesthetic or logistical issues.
Laliberte expressed her interest in more discussion by either the HRA or the
City Council in taking steps to provide landowners with assistance by
visualizing those types of upgrades specific to their property.
Roe concurred, noting there may be other consultants that could assist with
those efforts to help the HRA or City Council through the process (e.g. a development
or marketing consultant) that could be funded through economic development efforts
and/or use of TIF funding to help those owners see what it could look like.
Bilotta used the south side of Terrace Drive as an example of how buildings
could be refaced and/or parking lots revamped, noting the ongoing interest expressed
by the public in bringing more green into development and parking areas. In
transitioning such uses from trucking into quasi-retail (e.g. Brewstillery) by
bringing in landscaping or lighting amenities, Mr. Bilotta advised that area
watershed districts were also interested to address and mitigate potential
drainage issues with some funding from them also available. Mr. Bilotta
advised that at a future meeting, staff would have additional information about
ways to capture and improve green areas.
Mayor Roe asked
that the discussion also include subarea 1 as well.
Laliberte asked that, if upgrades were to be a consideration for subarea 6, it
would be interesting to discuss them for subarea 4 as well, including the area
west of Fairview Avenue as suggested by Mayor Roe.
conclusion, and with consensus of the Council, Mayor Roe noted the potential for
subareas 1, 4 and 6.
Lake Park Expansion
Etten expressed his strong support for considering such an expansion, noting
this City Council had shown their willingness to purchase land on the west side
of the lake to buffer the park from development. Councilmember Etten noted his
continued request, since serving on the Parks & Recreation Commission, to
sit down with developers and create a plan to cordon off this area by working
with owners to set it aside. Councilmember Etten noted a strip of land on the
south side of the park that could become a great asset, which he would love to
see happen, but if not at a minimum buffers placed in the zoning code for that
region providing more space between developments and the park. Councilmember
Etten reiterated his strong support of that concept, or through the option to
buy a strip of land adjoining the park and turning it into a boulevard to
expand green space and bring in higher-quality development.
Willmus stated his interest in looking at the notion of acquiring additional
parcels, as long as it was done in conjunction with the Parks Master Plan and
what it identified for this area. Councilmember Willmus noted another means to
accomplish the same thing and that had already been discussed and offering even
greater protection for the park and lake would be the PUD tool that he'd
suggested. Councilmember Willmus advised that it would allow the City Council to go above and beyond typical green space requirements in areas adjoining parks, a tool he'd look to employ here, providing the added advantage of not having to remove the property from the tax rolls.
Roe concurred, noting this would allow the green space to be part of the
development project, while still accessible for the community.
McGehee advised that she'd support almost anything to get additional southern protection for the lake, noting that it was a shallow lake but was becoming healthier and she didn't want to lose that progress however the City Council could achieve that goal.
Laliberte stated that she was open to the idea, and she liked the PUD idea as a
way to work with developers to keep the property on the tax tolls while
providing access and a buffer at the same time.
Roe noted the potential for park dedication as land too.
Etten noted that was his intent in previous comments.
the HDR zoned area north of Terrace Drive or other action
4, Question #8, lines 305-306)
McGehee stated she would like to consider, as part of the map provided by
staff, all available parcels designated HDR zoning throughout the City.
Councilmember McGehee noted that an attempt had been made during the
comprehensive plan update process to meet supposed requests by the Metropolitan
Council for more density in the community, which had been attempted through
sprinkling HDR zoning as much as possible. However, Councilmember McGehee
expressed her interest in looking at that again citywide to determine where
that was appropriate or not appropriate.
Laliberte agreed with Councilmember McGehee's comments, and while attempting to create upgraded housing options and meet medium density options, it would be good to review the entire city to determine if those HDR designated areas remain appropriate in today's reality.
talking about subarea 4, Councilmember Willmus echoed the comments of his
colleagues, and in Councilmember Laliberte's earlier suggestion to consider a revitalization program for existing buildings expressed his openness to doing so. Councilmember Willmus noted that one thing seen that didn't come forward for this subarea from the planning survey respondents was their acceptance of some lighter industrial uses in the Twin Lakes area. If that can be accomplished in a manner consistent with the expectations of the neighborhood, Councilmember Willmus spoke in support of looking into that.
Roe noted that the neighborhood petition was specific to their desire to rezone
to medium density residential (MDR); and based on that zoning such a designation
would preclude a medical clinic, daycare or other similar use. Mayor Roe
suggested rezoning should include consideration to allow uses such as those
versus only uses currently allowed in MDR designated zoning areas.
Willmus noted that there was no action taken on the petitions yet in whether or
not to rezone from HDR to CMU.
Roe recognized that, but wanted to clarify the limitations on uses for MDR
versus HDR zoning.
Laliberte agreed that he intent was in agreement with considering such uses.
Etten opined that, whether expanding CMU designations or having a PUD process
for some uses through expanding it, HDR beyond luxury apartments appeared to be
undesirable. Councilmember Etten noted the money expended by the Vogel Company
in their building purchase in that zone, and suggested if they had a sense of
permanence, it would give them and other landowners the assurance that the City
Council was behind them, at which time things would move in the desired direction
discussing building upgrades, Councilmember McGehee opined that other uses
(e.g. hair salons, coffee shops, small restaurants, etc.) would fit into that
type of format and meet community desires as well (e.g. example along County
Roe asked staff for a clarification of the previous rezoning of the Twin Lakes
area as CMU.
Bilotta responded that the process had been reviewed and approved for recommendation
by the Planning Commission and subsequently tabled by the City Council to a
then, Mayor Roe noted that since the public hearing process had been completed,
the City Council could choose the option at this time to take action and rezone
the area as CMU if finding it was important enough to do to remove the HDR designation.
Mayor Roe noted that such an action would still leave unresolved some issues
related to height, uses, etc.
Willmus agreed that this was an option; however, he expressed his hesitation in
a blanket CMU designation as well and suggested developing a hybrid CMU in the
interim for this subarea.
Roe clarified that, if the CMU designation was changed, the Planning Commission
public hearing process would need to occur.
McGehee expressed her willingness to consider switching from HDR to CMU,
provided she was able to review the entire list of proposed uses.
Roe noted that the table of uses was also in the process of being updated.
McGehee clarified that she was not interested in rezoning to CMU on the fly
using the table of uses previously presented by staff, and suggested a new
hybrid CMU could be developed later.
Roe cautioned that this could potentially create the dilemma of being on a different
Bilotta suggested that the City Council look at CMU uses before moving to
extend it, since it remained a very sensitive issue.
the request of Mayor Roe, Mr. Bilotta confirmed that any change of the use table
required an additional Planning Commission review and public hearing process.
conclusion, and with consensus of the body, Mayor Roe confirmed the interest in
looking to a development or marketing consultant, directing staff to look into
that and bring it back to the City Council for further review and discussion.
McCormick, Wheeler Street
McCormick stated that she was encouraged by tonight's discussion and sought to address Mr. Bilotta's reference to survey results. For the record, Ms. McCormick urged caution in using those survey results in isolation without seeking further neighborhood comments, noting that while 130 people attended, only 65 actual surveys had been returned. Of those responses, Ms. McCormick noted the apparent confusion of many residents on the process itself.
addition, before that input process, Ms. McCormick noted the considerable
amount of communication in the neighborhood and concerns with the economic tax
base of the area requiring the use of industrial uses for this area to
adequately address that tax base. Therefore, Ms. McCormick questioned if
people were responding to their feelings on best uses or which of several choices
was the best answer; causing her to have concerns about the quality of the
McCormick addressed several questions about staff's list of eight questions. Specific to the petitions, one seeking general input on the Twin Lakes area and the other specifically addressing height restrictions, Ms. McCormick noted that each contained 80 signatures and asked that they be given some weight in the Council's decision-making as well.
the last few moments of this discussion, when Mayor Roe suggested reopening
discussions to rezone to CMU from HDR, Ms. McCormick stated that she felt
compelled to remind the City Council that they had previously promised the
neighborhood a seat at the table since initial discussions began last September
and this good faith planning process. However, Ms. McCormick expressed her
disappointment that to-date, no dialogue had occurred.
McCormick offered her support of a brownfields consultant, but reiterated the
neighborhood's request for a voice as part of the three-legged stool going forward. Ms. McCormick asked that the City Council hold a work session specific to this, and suggested it be done in April. Ms. McCormick offered to bring forward community representatives, suggesting five property owners, to talk some things through. From what she had heard tonight, Ms. McCormick opined that everyone could be satisfied with the outcome of that discussion, but in all fairness, she thought it would be good to have that discussion and raise some of those points, especially in subarea 4. Ms. McCormick noted the considerable conversations to-date about that area, and as noted by Councilmember Etten, she suggested that the Vogel's may also appreciate some certainty as well as the neighbor seeing their interests being supported.
not opposed to industrial uses, Ms. McCormick noted in the staff report there
had been no mention of the comprehensive plan or community survey, and she
wanted to point out that previous discussions had indicated the significant industrial
area of the community would be west of I-35W, and development further to the
east would be more similar to that of the CenterPointe development, moving
industrial uses far away from this area to the west side. Ms. McCormick noted
that, in reviewing the zoning map displayed by staff, a specific industrial use
was not included in the CMU designated zoning district.
addressing the community survey, Ms. McCormick noted that 51% of respondents
felt the most connection was to their neighborhood, while 32% rated safety as a
primary feature in that comfort level. Ms. McCormick opined that there was a
good reason to reference visioning documents since people put their time and effort
into them, and suggested that be taken into consideration as well.
McCormick expressed appreciation for the City Council addressing these long
overdue zoning issues; and reiterated her specific request for the neighborhood
to be involved in the upcoming April 13, 2015 City Council Worksession.
Regan, Property owner representative of a 20-acre parcel in Subarea 7
Regan advised that he had been observing and attending these meetings for
several years now, and encouraged everyone to finally resolve these issues and
do what they could to make some progress. Mr. Regan agreed with the opinion of
Ms. McCormick to have a work session and finally get all opinions out in the open
allowing a frank discussion on uses and where they may or may not occur, and
those areas where they may occur that may not necessarily be preferred but
could be accepted in certain areas.
Regan expressed appreciation for the public input and quantifiable options
addressed; however, he respectfully asked that the City Council complete this
zoning process allowing the City and developers to stop spinning their wheels.
Mr. Regan noted the value in continuing the process and in defining uses for subareas
and whether or not to allow some uses as a PUD. As touched upon earlier by Mr.
Bilotta regarding brownfields, Mr. Regan noted that had a lot to do with the
uncertainty of what could or could not be done; and from a developer's perspective,
if there was too much uncertainty they were not going to invest their time and resources in pursuing those opportunities. Mr. Regan encouraged the City Council to make this a priority, which would prove beneficial to all parties, as well as getting it off the City Council's list of pending issues.
clarification, Mayor Roe advised that his comment referenced by Ms. McCormick
in an option to expedite the process was only for the purpose of getting a
sense as to any level of support from the City Council, which he did not find.
Mayor Roe clarified that he was not suggesting in any way that the public
process be bypassed, and was only seeking a consensus of the City Council.
to the April 13, 2015 City Council Worksession, Mayor Roe advised that more
discussion and time was needed by staff and the City Council to determine their
next step before seeking public input in a work session format. However, Mayor
Roe recognized the value of such a discussion and open dialogue, noting the different
ways to get that input, whether through workshops with active public participation
of through opportunities to seek broader community input. While a work session
may be part of that process, Mayor Roe noted the need for the City to figure
out that process.
McGehee expressed her willingness to make herself available for a special
session upon receipt of timely responses from staff on next steps, and when
appropriate to have a specific discussion on Twin Lakes outside a regular
Roe clarified the take away for staff would be to provide different options,
noting the work session request, and previous discussions as well as tonight's discussion. Mayor Roe agreed that everyone would benefit from having some finality to this versus remaining in neutral.
McGehee asked Mr. Bilotta to e-mail the City Council specific wording from the
petitions submitted by the neighborhood.
Dale Street Fire Station Site Redevelopment
briefly reviewed the requested actions as detailed in the RCA dated March 23,
At the request
of Mayor Roe, City Attorney Gaughan recommended withholding action on the first
two requests in open session until after the closed session when a potential
proposed purchase price for the property was determined, and then subsequently
dictate direction to staff to enter into the referenced agreements.
with Minnesota State Statute, Chapter 13.D.05 and exceptions to open meeting
laws, Mayor Roe advised that he would entertain a motion to move into closed session.
approximately 9:35 p.m., Laliberte moved, McGehee seconded, moving into closed
executive session for the purpose of discussing property acquisition of 657,
661, 667, 675 Cope Avenue and 2325 Dale Street N.
convened the City Council in Closed Executive Session at approximately 9:36
P.M. for the purpose of discussing possible land acquisition at 657, 661, 667,
and 675 Cope Avenue, and 2325 Dale Street North. In addition to the Council
members, City Manager Trudgeon, City Attorney Gaughan, and Community
Development Director Bilotta were also present. At approximately 9:45 p.m., Willmus
moved, Laliberte seconded, adjourning the closed session and reconvening in
open session to complete requested staff motions as outlined in the RCA dated
March 23, 2015.
provided a brief summary of the discussion of property acquisition of 657, 661,
667, 675 Cope Avenue and 2325 Dale Street N during the closed executive session.
Etten moved, McGehee
seconded, presenting an offer to the Roseville Housing & Redevelopment
Authority (RHRA) for the RHRA-owned land in the Dale Street Project (657, 661,
667, 675 Cope Avenue and 2325 Dale Street N), including provisions to eliminate
all RHRA liability related to the transaction; at the offer discussed in closed
moved, McGehee seconded, directing staff to negotiate a predevelopment
agreement with Greater Metropolitan Housing Corporation as outlined in the RCA,
subject to acceptance of offer by the RHRA for the land.
moved, Etten seconded, directing staff to negotiate a development agreement
with the Greater Metropolitan Housing Corporation, subject to acceptance of
offer by the RHRA for the land and the predevelopment agreement.
Trudgeon advised that the RHRA would be meeting on March 31, 2015 to consider
their response to the City's offer and tonight's action.
City Manager Future Agenda Review
Trudgeon briefly reviewed upcoming agendas.
Councilmember-Initiated Items for Future Meetings
Etten moved, Willmus
seconded, adjournment of the meeting at approximately 9:50 p.m.
McGehee, Willmus, Etten and Roe.